ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to Achieve Effective Meetings

Updated on February 18, 2014

MEETINGS ARE OFTEN considered as a waste of time if nothing comes out of it. In most corporations and organizations, attendance in “meetings” is a part of life of the executive, officer, or any employee often on the higher echelon of the company. Meetings are essential to thresh out issues, map out a particular course of action, report the result of a campaign, clarify a newly issued office regulation, and determine the present financial status of the company. But whatever agenda there may be, meetings have to be made effective and suited for the purpose.

To start with, meetings to be effective have to start on time. A meeting that starts late wastes precious time. Attendees should be properly notified as to the schedule and venue of the meeting. Punctuality should be a trait of everyone invited to attend a meeting. Learn to respect other person’s time by being prompt in attending meetings.

During the meeting, it is necessary that every every idea be taken into consideration. Every idea though irrelevant at the outset should not be discarded outright. If an organization is desperate for a solution, every proposal is critical. An impertinent idea may be a springboard for a brighter solution. What is important is to listen to the idea first, dissect, analyze and get all the strong points. Listen. Just listen. Try to be patient when someone is proposing an idea or an opinion even if it is different or conflicting with your own.

More often than not, the most common element lacking to achieve an effective meeting is “listening”. Aside from speaking, listening is a very important tool to achieve an effective meeting. There had been countless meetings where all the participants speak at the same time. How can an agreement be achieved if everyone speaks and no one listens?

Hold your peace until the speaker has fully verbalized his or her views and opinion. If there are matters that you wish to clarify while the person is speaking, politely ask if questions can be entertained at that time. Get a pen and paper. Write notes. Instead of interrupting the speaker, you can write down your questions and ask it at the end of the speech or presentation. Writing down your questions, gives you the opportunity in ensuring that your queries are relevant to the topic. Delays are likewise avoided and issues are not muddled up by immaterial and impertinent inquiries. After the speaker has finished courteously request to be recognized before asking your question. As much as possible avoid cross discussion with your fellow attendees.

If you are the speaker in a meeting, try to be brief and direct to the point. A meeting is not the proper forum to filibuster on issues not included in the agenda. Belaboring on a point already discussed unduly prolongs the meeting without resolving other substantial concerns. When speaking, speak in a firm but respectful manner avoiding redundancies. Speaking direct to the point saves time and gives others a chance to raise their own thoughts.

In a meeting, a person creates a “thesis” and the other an “anti-thesis”. It is therefore essential to get the idea of all the attendees. If the proponent is able to present his idea, views or opinion and another an opposite idea or an an-thesis in a clear and logical manner then there is great possibility for a “meeting of the minds” or a “synthesis” to occur where the proponents agree on a certain proposition resulting to a consensus. Thus, the main objective of any meeting is to extract the thoughts of every participant. These thoughts are then analyzed to create a product called a “consensus”.

To achieve an effective meeting, the following rules may be observed: (1) notice is served to all attendees at least one day before the meeting preferably with the agenda; (2) the meeting should start promptly without delay after determination of the required quorum; (3) avoid deviations from the agenda; (4) the chair facilitates the conduct of the meeting; (5) the secretary records the proceedings; (6) one speaker at a time; and (7) no cross discussion among the attendees.

Meetings should not be a waste of time but rather a fruitful endeavor to achieve desired results.


    0 of 8192 characters used
    Post Comment

    No comments yet.


    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at:

    Show Details
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the or domains, for performance and efficiency reasons. (Privacy Policy)
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)