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How to Email a Thank You Letter After a Job Interview

Updated on July 18, 2010
Email a thank you letter after an interview.
Email a thank you letter after an interview.

Want to stand out from hundreds of other applicants applying for the position that YOU want? Send a thank you letter! A handwritten note is always nice, but sometimes you're pressed for time. If you suspect the hiring manager will be making a decision ASAP, consider sending a thank you letter via email.

Writing a thank you letter is simple, but there are a few things to remember when you're sending a follow up letter via email:

  • DO NOT SEND IT FROM YOUR BLACKBERRY OR iPHONE

Yes, it's tempting to dash out to your car and immediately email your potential employer a charming thank you note, but don't do it. Wait until you have time to use your laptop or desktop.

  • USE A PROFESSIONAL EMAIL ADDRESS

Unless you're applying to be a porn star, you probably don't want to send a thank you letter from SuperHotChick4747@my.email.com or BadBoy4u7777@yahoo.com. Use something simple, like JoshinSTL or MariahSmith.

  • USE GOOD GRAMMAR

It's always a good idea to have somebody proofread your email before you send it. If that isn't possible, write your letter, then wait 20 minutes before sending it. Our brains won't notice mistakes without a break; we will see what we WANT the letter to say, not what we actually wrote.

  • AVOID INTERNET JARGON

Your potential new boss might be hilarious, but your thank you letter should not say, "OMG, I totally loved your joke about the penguins LOL. Can't wait to work with you!".

  • SEND YOUR EMAIL IN A TIMELY MANNER

Email the hiring manager a thank you letter immediately-as in the day of your interview.

  • USE FANCY FONT AND STATIONARY

If your email provider offers a stationary option, feel free to use it. Same goes for fancy fonts. It's always nice to go the extra step when you're going after something you want in life.

  • BE BRIEF

Your potential employer does not have time to read a rambling 7 paragraph thank you letter. Keep it simple.

  • BE SPECIFIC

Don't just say "Thanks for meeting with me". That's vague and boring. Mention something specific from the interview; it shows you were paying attention.

  • BE CONFIDENT

"I look forward to hearing from you" is a statement that exhibits confidence. "I hope you liked me" does not.

  • FOLLOW UP WITH A HANDWRITTEN THANK YOU NOTE

An emailed thank you letter is not a substitute for a handwritten note. It should be sent first, yes; but you should also follow up with a thank you card or handwritten letter.


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    • profile image

      Melly Mel 5 years ago

      Actually, I'd say skip the fancy fonts and backgrounds. They can be hard to read. Plain old B&W with Calibri is perfect!

    • DeAd Dolls Inc profile image

      DeAd Dolls Inc 7 years ago

      Amazing hub, Great info !

      -DD

    • profile image

      Twenty One Days 7 years ago

      This is brilliant. I hired my sous chef years back, simply because he called the next day to thank me for the interview/cooking demo.

      Great Hub. Voting it up! -James

    • Sunnyglitter profile image
      Author

      Sunnyglitter 7 years ago from Cyberspace

      Thanks, 4FoodSafety! I appreciate the feedback.

    • 4FoodSafety profile image

      Kelly Kline Burnett 7 years ago from Fontana, WI

      Great Hub! Very concise and much needed information!