ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel
  • »
  • Business and Employment»
  • Learn Business Skills

Importance of Diagrams in Planning

Updated on June 19, 2013
Planning is critical for any project
Planning is critical for any project

Planning is the Key to Any Successful Project

A high percentage of software project fail. Software and intangible and it's hard to see the end results until everything is done. Same can be said about a marketing campaign or a product design process. When the outcome is intangible planning becomes even more important.

A good plan is easily understood by all involved parties. it should be easy to breakdown a plan to smaller tasks and the responsibilities and timelines should be clear. Usually it's the top management that comes up with the plan, with some input from other team members. The hard part is communicating that plan to the rest of the members.

Calling a meeting and explaining the plan in 30 minutes to the team is a good start, but it's more important to get them involved in the process and clearly communicate each members or teams responsibilities. The article explains how diagrams can do just that.

Visualization

Never underestimate the power of visualization. Most people will not bother going through a thousand word project proposal, but if the same information is presented as a summary using a mind map people are more likely to check it out.

Mind maps are great for planning as you can easily visualize sub tasks and how they contribute to the final outcome
Mind maps are great for planning as you can easily visualize sub tasks and how they contribute to the final outcome

People are attracted to images, which is why most social networks give more emphasis to images and actively encourage it's users to upload photos. Similarly a diagram is great for grabbing attention. Once you get the attention it's becomes easier to explain and keep people interested.

Diagrams makes it much easier to visualize and understand dependencies. For example lets take a look at the following Gantt chart.

Gantt chart with dependencies
Gantt chart with dependencies

You can clearly see that the task 2 is dependent on task 1. Imagine going through a project propose to find out that face. So clearly diagrams makes it much more easier to identify dependencies and makes you better understand your responsibilities.

What's Your Stand

Do You Use Diagrams in Your Plans

See results

Universal Understanding

The difference between an image and a diagram is that there are certain standards to follow when drawing diagrams. But these standards are what makes them universally understood as well.

For example lets take a flowchart, probably the most widely used diagram type in the world. Although there are many other elements in a flowchart basically it consists of decisions, processes and arrows to show the flow direction. There are standard symbols to represent them - box for processes, diagram for decision - so a flowchart drawn by someone in China gives the same meaning to someone going through it at USA.

In a large project there could be people from all over the world and standard diagram makes it easy for them to understand them. This could be useful avoid language barriers as well it the situation demands it.

Collaboration Using Software

Another advantage with diagrams is the the collaboration ability provided by the diagram software. Probably the most popular diagram editor in the world is MS Visio, but you need Microsoft Sharepoint to achieve real-time collaboration. And Microsoft products come with a heavy price tag.

A better option is to use web based diagram software like Creately. If you're trying to collaborate using a flowchart you can use their flowchart software and templates. The reasons are simple. You don't need another software to achieve real-time collaboration and it's provided much better value for money.

There are Only Advantages

There is simply no downside to including diagrams in your project plans. The above mentioned points clearly highlights the importance of diagrams in planning. There are plenty of software available to draw diagrams at very affordable rates so it wont be a problem for anyone. So don't leave it late, start including diagrams right now in your plans.

Comments

    0 of 8192 characters used
    Post Comment

    • JohnTheNetGuy profile image

      John Smith 5 years ago from UK

      I think everyone differs but im certainly a visual planner, I like to see how things work out in a flow and this then allows me to not only plan better but execute those plans without my old enemy procrastination creeping up and de-railing me! Great article.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: "https://hubpages.com/privacy-policy#gdpr"

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)