ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Importance of Project Schedule for managing projects

Updated on July 29, 2013
Henry Gantt (1861–1919), the inventor of Gantt charts which has been one of the most popular way to make schedules
Henry Gantt (1861–1919), the inventor of Gantt charts which has been one of the most popular way to make schedules

Introduction

A well-managed project will require a proper schedule and related documents. Project schedule will help to organize all the related tasks related to project in a easy to manage way. Project managers can easily see and manage tasks.

Without a schedule you will never know when you're going to finish your project. Some people may just start projects without a proper schedule.

If you don't make a project schedule, it is very likely that you may have to spend sleepless nights rushing to finish the project on time. And at the end of the day, the quality of the finished project might be poor.

Estimating the duration and making a schedule is not a thing which is possible for the inexperienced. You will need some amount of experience before you will be able to estimate. If you have never worked on a software project or never implemented an application, you won't be able to draw a time-line very well.

Management needs project update status

Anyone who has given you the task would like to know the status and progression. Without a proper project schedule it would be very difficult to tell your progression. You should be able to give the progression in %, Whether the project is 57% complete or not.

Time is money and everyone needs the status of a project they have initiated and how long will it take to complete.

Splitting the work among co-workers.

With a project schedule and requirements document it would be easy to split work among co-workers. Each and everyone working on the project would know their tasks.

For example imagine, you have hired a group of construction workers to build a house. There are no blue-prints and drawings of the house to be built. The workers will not know what to do, definitely there would be a lot of delay in the project. Each and every time the workers need to consult you since they have no predefined tasks or anything. The construction work wouldn't be going very smooth and well-coordinated. There will be chances of mistake also. Since it is construction work, reversing and correcting defects will not only cost time, it might cost thousands or millions of dollars.

Estimating starting and finishing dates

This is certainly not for the beginners. You need a certain amount of experience before you can estimate. To be precise learning something doesn't satisfy with the requirements of the real world. For example, you may have taken some architecture lessons, but if you haven't designed a real house you will not be able to draw a schedule and accurately estimate the duration of the project.

The first thing is to get some experience of your field. There might be times, when you're doing a job for your first time and the person who gives you the job demands to finish it in a particular time period. Well, sadly that's not possible. You need some kind of experience before you can estimate and draw a schedule.

Estimation of finishing date is vital to any project. If you have unlimited budget and time given for a project this will not be an issue. But unfortunately, in the real world everything is limited. We have to do our best to utilize the resources we have to finish the project within the required duration.

The schedule should include the start date. In a lot of cases, the project doesn't need to be started on a certain date. And in some cases, the starting date is very critical. For example, during construction of a house: electrical wiring of the house should be started and finished before the start of interior decoration.

Use GANTT Charts to make schedule

GANTT chart was developed by Henry Gantt. It is a simple and effective way to make efficient schedules. You can use GANTT charts to assign tasks to several people. Or use them to manage multiple tasks.

An Gantt chart created using MIcrosoft Project. See how easy it is to illustrate different tasks on a calendar.
An Gantt chart created using MIcrosoft Project. See how easy it is to illustrate different tasks on a calendar.

Lack of Project Schedule will give you sleepless nights

It is a really challenging job for students to draw their project schedules. The first thing is they have no experience and they maybe doing it for the first time. So it's not really possible for them to draw a schedule very accurately. In many cases, some students might make a schedule. But as they start the project, new changes creep into the project, making the real project very different from the original schedule and documents.

Sometimes things may not go according to plan

The purpose of project management doesn't mean when plans are made the project will proceed perfectly. After all it is just an estimation. Always be prepared to improvise the plan. Sometimes you might have to work over-time to deliver the project on time.

Always be ready to improvise if things may not go according to plan.

Things that can delay or interrupt projects.

  • Absence of staffs
  • Natural disasters
  • unexpected incidents

When making project schedule be as realistic as possible. People do get sick and always make sure you have backup plans.

Some tools for managing projects

  • Googledocs - Offers online spreadsheets, documents and also enables you to share other types of file online.
  • Microsoft Project - Offers great tools to manage projects. And Project schedules can be easily done with the help of GANTT charts.
  • Dropbox - Dropbox is an easy way to make backups of your data online. Any data you place in dropbox will be synced to your online cloud account. You can also share folders on the cloud, make it accessible to people you need.

Comments

    0 of 8192 characters used
    Post Comment

    • DougBailey profile image

      DougBailey 

      14 months ago from India

      Yeah, very well said. Using Gantt Chart we can easily monitor our project start & end date with time and also we can predict how much time more required for completing an existing project. You can add more project management software in your list like Asana, Atlassian, TouchBase and more.

    • profile image

      Sai 

      4 years ago

      Managing a schedule is a very effective way to manage a task in a better way for client and freelancers both. There are many apps existing in the online market for creating invoices, time tracking and managing projects efficiently. Recently, I've read a great review of Replicon's rostering software - http://www.replicon.com/olp/rostering-software.asp... . I liked this app and would suggest to try it.

    • soconfident profile image

      Derrick Bennett 

      5 years ago

      Very insightful, anyone can start a project, but it may not see completion without is not organized properly.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)