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Mechanical Project Manager

Updated on April 26, 2012

Mechanical Project Manager

Mechanical Project Managment Consultant On Organization

Would you like to know how to become a perfectly organized Mechanical Project Manager? Would you like to be able to easily handle any size project easily. Do you want to be promoted faster and make more money?

Stand out as an all-star project manager. There is a lot of work involved in managing mechanical projects. I know. I've managed projects of all sizes. From small $200,000 parking garage contracts to $22,000,000 state of the art hospitals.

Without a great system to keep yourself organized any size project can become stressful. As I became responsible for more and more complex projects I started to fall behind. Not because of a lack of mechanical knowledge but because I wasn't able to efficiently handle all the tasks.

The constant emails and paperwork started to take away from the real PM duties. Things like focusing on labor savings and building great working relationships with the Owner, GC and other subs started to take a back seat to piles of paperwork.

I was stressed. I was always thinking about the projects, even when I was at home. I was going crazy. There had to be a better way. I asked the other PM's how they stayed organized but none of their methods was actually very organized. These were REALLY smart guys I was asking with 10, 20, & 30 years of mechanical project management experience. (Side Note: Don't be the "smart" project manager that thinks he doesn't need organization.)

The Organized Mechanical Project Manager

I started taking different organization classes and reading books on the subject. Books like "Getting Things Done" by David Allen and "Master Your Workday" by Michael Linenberger. None of these seemed to fit perfectly. They were either too tedious like David Allen's "Getting Things Done" or too simple as was "Master Your Workday". After a year of organization workshops and trying out different methods I figured it out.

I developed the perfect system specifically for a Mechanical Project Manager. I wanted to keep things simple. Simple to use, simple to understand, simple to implement but still good enough for even the largest mechanical projects.

I wanted it simple because if it wasn't I'd just stop using it. How simple?

This is what you need:

  1. Paper
  2. Pen
  3. And whatever email program you're already using; from Microsoft Outlook to Gmail.

Then I saw that my superintendents were sometimes struggling. So I had my superintendent try out this organizational system. My supers don't use email so that's only necessary for someone that does use email.

The difference was night & day. They were in complete control and planning ahead like I've never seen them do before. They were truly being proactive. We started to see labor savings. Material was always prepared for well in advance. There were no more surprises at the weekly job meetings.

It really is amazing what can be accomplished when you and your team is organized. Simple organization.

You can find me here:


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