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Writing a Letter of Resignation

Updated on April 8, 2013
Moving on!
Moving on! | Source

Whether you have been with a company for a while or only a short time, if you are planning to resign, you should be prepared to write a letter of resignation. I will be sharing various sample letters that you can apply to any position you are resigning from.

Why do you need a Letter of Resignation?

There are many reasons why someone may resign from a position. I have written sample letters for three different scenarios.including:

  • New job
  • Health/family reasons
  • Relocation

Sometimes we leave a job because we are simply unhappy there. It could be philosphical reasons, the inability to grow or not enough earning potential. These are issues that should be explored before submitting a letter of resignation. If you have discussed any of this with your supervisor and still have not come to a satisfactory resolution, resigning may be your only alternative.You may have many things you would like to say in that letter butI urge you to keep it simple, respectful and to the point. The letter should be used as a formal letter of intent.

"A resignation is a grave act; never performed by a right minded man without forethought or with reserve."~Salmon P. Graves

How to Properly Exit a Job.

When your resignation is accepted, you will agree on a final date. During this time, you may need to fill out some exit paperwork and sometimes you will be a part of the hiring and training of your replacement. It is important to exit your job in good standing . Regardless of your future employment, the best way to leave is in a professional, courteous manner. Aside from the good feeling you will have for having done your job correctly, you never know when you may need a reference or future employment.

Things to remember When Writing a Letter of Resignation

What to do
What not to do
Keep it simple
Complain
Be respectful
Lay blame
Be gracious
Be spiteful
A Letter of Resignation is not meant to be your platform for telling your company and/or supervisor everything that is wrong with them

Formal Letter of Resignation

Date

Company Name

Address

Supervisor


Dear (Supervisor),

Please accept this letter of resignation (your position) effective 2 weeks from today.(Date) will be my last day.

Please let me know if there are any exit procedures I will be needing to do.


Sincerely,

(your signature)

(your name)


Personal Letter of Resignation (New Job)

Date

Company Name

Address

Supervisor


Dear (Supervisor),

It is with deep regret that I inform you that I will be resigning from my position as (your position).

I have accepted a position at another company that offers me the opportunity for growth and career development. I have enjoyed working at (company name) and will miss my colleagues here.

I appreciate the growth and development, especially from you. Your mentoring and support have encouraged me and I hope to remain in contact as I move forward in my carreer.

I wish you and (company name) continued success in the future.

Sincerely,

(your signature)

(your name)


Sample Resignation Letter due to illness

Date

Company Name

address

Supervisor


Dear (Supervisor)

This letter is to inform you that I will be resigning from my position as (position), effective (date).

As you are aware, I have been struggling with health related issues. My doctor has advised me that I am no longer well enough to continue working. After careful consideration, I decided that it would be best for (conpany) and me to resign.

I have enclosed a letter from my doctor. I would like to make myself available to help train my successor.

I thank you and (company) for the support and encouragement I have received and hope to continue our relationship.

Sincerely,

(Your signature)

(Your name)

Resignation Letter due to Relocation

Date

Company name

address

Supervisor


Dear (Supervisor),

This letter is to inform you that I will leaving the company in two weeks. My last day will be (date). I am moving to (Name of city/state) to (further my career/join my spouse/be near an aging parent)

I apreciate the opportunity for growth and development that (company name) and you have provided me. I hope that we will continue our relationship.

Thank you.

Sincerely,

(Your signature)

(Your name)

"Please accept my resignation. I don't care to belong to any club that would have me as a member."~Groucho Marx

Packing up the office.
Packing up the office. | Source

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    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, idigwebsites! It is a difficult thing to do, especially when you have a relationship with the people in your company. I used a formal letter to resign but wrote a personal letter to my boss to thank her when I left. Good luck! Thank you for the votes!

    • idigwebsites profile image

      idigwebsites 

      5 years ago from United States

      Thanks for this very helpful information and guide! They look and are indeed professionally-written. I'm having a hard time writing such letters as this, but I know that this is purely all business meant. Up and useful. :)

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Epi. We are all well. I am trying to finish another post so I can get some sleep. 3 kitties on my bed and one on the dresser watching me! Looking forward to your hub! xo

    • epigramman profile image

      epigramman 

      5 years ago

      Hi Randi - just arrived home safe and sound at 4:03am after work and having a nice cuppa of hot apple cider and being good to my well fed and loved pussycats with blowing heat and some nice jazz.

      Just about to post my new one: How lovely is the blowing seed.

      Hope all is well with you and your family my friend

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you so much, carozy! I appreciate your comments! Right now I am leaving a job that I used to love but have been unhappy in for the past year. I am torn between kicking my heels and feeling disloyal.

    • carozy profile image

      carozy 

      5 years ago from San Francisco

      These are great examples of professional resignation letters and your advice is right on. I always look forward to leaving a job where I'm not enjoying myself. This is a handy reference hub. :)

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, nybride for stopping by and commenting. Sometimes, the pressure just gets to you and you don't think about leaving the "right" way! And, frankly, sometimes, even with a proper letter, they still don't provide you with references, etc!

      I hope you will remain gainfully self-employed and an inspiration!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Glad I could help, Denise! Good luck with the move (always a daunting task!) Thank you for the votes and share!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, kj! It is incredible isn't how we don't always realize how important business ettiquette is. Just look at Facebook and the complete lack of regard for whoever may see some of the comments people write. I once had a supervisor who was thinking of quitting, but because she aired all her "dirty laundry' on Facebook (where she was "friends" with her boss, they fired her first!

    • nybride710 profile image

      Lisa Kroulik 

      5 years ago from Minnesota

      I have learned the hard way to leave a job with grace. Even though I was always a good worker, it's hard for me to get good references due to the way I left. I plan to be self-employed forever, though!

    • Denise Handlon profile image

      Denise Handlon 

      5 years ago from North Carolina

      Very useful, Randi. I plan on leaving my job in the fall and moving to MI, so it's going to come in hand for personal reasons. UP/sharing

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Colin! Hey....don't quit that day job yet or all your other Hub women (and I happen to have it on good authority that there are many!)

      While I appreciate your compliments and wish I could call it classy and delicate, it's more like scared and wussy! Although at this point, I am getting annoyed enough to sing, "Take this job and Shove it"

      12:53am and looking forward to a beautiful day tomorrow! I hope yo have a great one!

    • kj force profile image

      kjforce 

      5 years ago from Florida

      btrbell..great and very informative hub..and educational..most people do not realize there is such a thing as " business ediquette"..too many in society today, just quit, no notice whatsoever $6...have you given thought to submitting this to a local high school or tech school for their school paper ? just a thought...have a good night..

    • epigramman profile image

      epigramman 

      5 years ago

      Well I'm going to write a letter of resignation (immediately) to all of the other women I've ever known at the Hub just so I can sit next to you in that car while you're driving (me home) and don't worry ......I really know how cook a nice breakfast , lol.

      As always you offer us a classy hub presentation and helpful tips here in handling a delicate situation but personally speaking I would just sing that Johnny Paycheck song - Take this job and shove it. lol

      Sending you sincere best wishes and hoping that you, Randi, and your family, are all doing well - lake erie time ontario canada 1:28pm with second cup of coffee after night shift sleep and cats outside on the deck on a much milder day for this time of year

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Jaye! I am so happy that you agree, especially with your experience. I am a big believer in exercising restraint and showing respect even if it isn't reciprocated. I also believe that in the business world, your reputation precedes you! Thanks so much for the votes!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Hi Amy,

      Yes I know what you mean! It is very hard for me to swallow my words and not tell them what I really think! Thank you for stopping by and sharing your words of wisdom!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Eddy! I hope your day was wonderful!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Faith!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Ratihedge!

    • JayeWisdom profile image

      Jaye Denman 

      5 years ago from Deep South, USA

      Very good hub with timely information for anyone planning a job move--for whatever reason. As a retired human resources director, I echo the comment that one should be careful to never "burn bridges" when leaving a job. Even if you feel sure you're on your way up that career ladder, you never know when you might be climbing back down and need a good reference (or another job) from a former employer.

      Voted Up++

      Jaye

    • Amy Becherer profile image

      Amy Becherer 

      5 years ago from St. Louis, MO

      With the exception of one exceptional man, an orthodontist that I worked for as a chairside assistant for many years and left his employment to have and raise my daughter, I wouldn't be able to end my resignation letter with verbiage related to hoping to continue the relationship. Maybe 'good luck' and good riddance'! Seriously, I would be civil enough to wish the company continued success. Like Bill, I cannot recall giving my various employers more than a timely verbal notification. In recent years, however, considering all the 'lawyering up' most corporate management relies on, I believe it in the best interest of the exiting employee to provide their intent in writing. Great information and examples, Randi!

    • Eiddwen profile image

      Eiddwen 

      5 years ago from Wales

      Very interesting and so useful ;I vote up,across and share. Have a wonderful day.

      Eddy.

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, drbj! Love your example!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Carol. I don't think it is a good idea in this economy to quit a job without another job lined up. The job market is too difficult right now! Thank you for the vote and pin!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      That's pretty crazy, Bill! No letter of resignation in over 20 jobs! I haven't actually wriitten too many myself but when I started to write this one, I decided to make a hub of it.

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Jean! I appreciate your comments! Truly, sometimes it can backfire if you are too positive. In my case, they counter offered, which practically forced me to say just how unhappy I'd been.

    • Faith Reaper profile image

      Faith Reaper 

      5 years ago from southern USA

      I came back to share, as I said I would. Blessings, Faith Reaper

    • Ratihegde profile image

      Rati Hegde 

      5 years ago from Mumbai, India

      very useful & practical hub ...have voted it as useful :)

    • Pamela99 profile image

      Pamela Oglesby 

      5 years ago from Sunny Florida

      Sometimes it is so hard to know what to write when you leave a job, and I think this is an excellent hub. The different letter are appropriate in different situations, and you did a great job that will help people write an appropriate resignation letter.

    • drbj profile image

      drbj and sherry 

      5 years ago from south Florida

      Excellent examples, Randi, of effective resignation letters. My all-time favorite example is the fellow who was asked (against his will) to resign and sent this letter:

      Dear Boss,

      I remain,

      Yours truly (signature)

    • carol7777 profile image

      carol stanley 

      5 years ago from Arizona

      Good job! Today people are reluctant to quit jobs because of the situation and usually wait until they have a new job. You covered the topic very well and left nothing out. Lots of good tips here and ones that will not leave bad feelings. Voting up and pinning.

    • Jean Bakula profile image

      Jean Bakula 

      5 years ago from New Jersey

      It's great that you mentioned that we shoudn't badmouth the company we leave, even if we hated the job and the people were impossible to get along with. It makes you look bad, instead of them. It's always best to keep it polite and short. Don't blame anyone.

    • billybuc profile image

      Bill Holland 

      5 years ago from Olympia, WA

      Great suggestions, Randi! I was trying to remember if I ever had to do this.....and the answer, as best as I can remember, is no. How weird is that after holding over twenty jobs?

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Arun Kanti....yes, it is very difficult not saying everything you would really like to say (especially if they try to get you to stay) I am glad you were able to get out of your situation! Thank you so much for reading and commenting!

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      Thank you, Faith! I am always happy to see you here and so appreciate your comments, votes and shares!

      xoxo

      Randi

    • btrbell profile imageAUTHOR

      Randi Benlulu 

      5 years ago from Mesa, AZ

      You have hit the nail on the head, Radcliff! thank you for getting into the spirit of it with me!

    • ARUN KANTI profile image

      ARUN KANTI CHATTERJEE 

      5 years ago from KOLKATA

      I remember my first letter of resignation from a govt.Job, that landed me in a real trouble. Instead of pleading to get rid of the responsibilities my letter turned out to be more instructive to my bosses advising them to accept my resignation as a mere formality. I could, however, wriggle out of the impasse , belated though, after verbal pleading and so on.Thanks for such thought provoking hub.

    • Faith Reaper profile image

      Faith Reaper 

      5 years ago from southern USA

      Great useful hub here, Randi!

      Yes, the resignation letter is of great importance no doubt! You have set out excellent guidelines for writing one. One does not want to burn any bridges as they say.

      Voted up ++ and sharing (buttons not showing up at the moment, will return)

      Blessings, Faith Reaper

    • Radcliff profile image

      Liz Davis 

      5 years ago from Hudson, FL

      I love that happy "I'm quittin'!" picture.

      This is a handy little guide to keeping things professional, even when "Take This Job and Shove It" is playing in your head. :)

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