Writing a Letter of Resignation
Whether you have been with a company for a while or only a short time, if you are planning to resign, you should be prepared to write a letter of resignation. I will be sharing various sample letters that you can apply to any position you are resigning from.
Why do you need a Letter of Resignation?
There are many reasons why someone may resign from a position. I have written sample letters for three different scenarios.including:
- New job
- Health/family reasons
Sometimes we leave a job because we are simply unhappy there. It could be philosphical reasons, the inability to grow or not enough earning potential. These are issues that should be explored before submitting a letter of resignation. If you have discussed any of this with your supervisor and still have not come to a satisfactory resolution, resigning may be your only alternative.You may have many things you would like to say in that letter butI urge you to keep it simple, respectful and to the point. The letter should be used as a formal letter of intent.
"A resignation is a grave act; never performed by a right minded man without forethought or with reserve."~Salmon P. Graves
How to Properly Exit a Job.
When your resignation is accepted, you will agree on a final date. During this time, you may need to fill out some exit paperwork and sometimes you will be a part of the hiring and training of your replacement. It is important to exit your job in good standing . Regardless of your future employment, the best way to leave is in a professional, courteous manner. Aside from the good feeling you will have for having done your job correctly, you never know when you may need a reference or future employment.
Things to remember When Writing a Letter of Resignation
What to do
What not to do
Keep it simple
Formal Letter of Resignation
Please accept this letter of resignation (your position) effective 2 weeks from today.(Date) will be my last day.
Please let me know if there are any exit procedures I will be needing to do.
Personal Letter of Resignation (New Job)
It is with deep regret that I inform you that I will be resigning from my position as (your position).
I have accepted a position at another company that offers me the opportunity for growth and career development. I have enjoyed working at (company name) and will miss my colleagues here.
I appreciate the growth and development, especially from you. Your mentoring and support have encouraged me and I hope to remain in contact as I move forward in my carreer.
I wish you and (company name) continued success in the future.
Sample Resignation Letter due to illness
This letter is to inform you that I will be resigning from my position as (position), effective (date).
As you are aware, I have been struggling with health related issues. My doctor has advised me that I am no longer well enough to continue working. After careful consideration, I decided that it would be best for (conpany) and me to resign.
I have enclosed a letter from my doctor. I would like to make myself available to help train my successor.
I thank you and (company) for the support and encouragement I have received and hope to continue our relationship.
Resignation Letter due to Relocation
This letter is to inform you that I will leaving the company in two weeks. My last day will be (date). I am moving to (Name of city/state) to (further my career/join my spouse/be near an aging parent)
I apreciate the opportunity for growth and development that (company name) and you have provided me. I hope that we will continue our relationship.
"Please accept my resignation. I don't care to belong to any club that would have me as a member."~Groucho Marx
It's always good to have a point of reference!