ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to Write a Real Estate or Property Business Proposal

Updated on April 12, 2013

I can show you how to make your pitch...



I started writing business proposals over a decade ago and turned that practice into an easy to follow system and set of packages for anyone to create their proposals. For many years I have specifically helped real estate agents, developers, contractors and other related companies develop their business proposals.

How do you go about writing a real estate industry proposal (such as pitching an investment or managing a property). You need to articulate what the deal is and who gets what out of it in a very clear and structured format. While there are countless ways to write a pitch, they all follow a similar structure that is easy to understand.

A 'Skyline' Proposal Pack Design Theme
A 'Skyline' Proposal Pack Design Theme

How to write any kind of real estate or property proposal

using my step-by-step guidelines

Many of my clients work in the field of real estate. Some are realtors, some are investors or developers, some are property managers involved in commercial leasing or handling rentals, and some are commercial lenders or work for agencies dealing with housing. Some want to write proposals to apply for government grants to fund low-cost housing or tenant improvement projects. But they all have one thing in common: they all need to write a proposal to make a pitch.

Most of you have written business letters, and maybe even advertising fliers and brochures, so you already have some concept of what business writing is all about. I tell my clients that proposal writing is easier than it might seem, because every proposal has standard sections and a standard structure. In a proposal, you basically introduce your organization; explain the need for your proposal; describe what you're proposing, how your plan provides solutions to needs, and the costs involved; and then convince the boss, investor, prospective client or grant committee that you know what you're talking about.

Your first step in writing any proposal should be to gather information about the party who will judge your proposal. You want to present a proposal customized for that party's specific needs, situation, and knowledge level. So try to imagine yourself in the other party's position. If your proposal is aimed at your boss or the executives in your company, you already understand their concerns and attitudes. But if you are pitching to another organization, then you may need to do a bit of work researching who the decision makers are and what they will be looking for in a proposal. If you are responding to an RFP, then of course you will carefully study the RFP's written requirements.

After you've collected the facts about the party you are pitching to, writing the proposal will come easily. No matter what sort of business you're in or what sort of project you're describing, proposals generally follow a four-part structure: 1) an introduction of yourself and your proposal, 2) a summary of the situation and needs, followed by 3) descriptions of the ideas or the properties or services you are offering, including all the important details and associated costs. Finally, the proposal should conclude with 4) information that will persuade the proposal reader to trust you.

The introduction is the shortest section, with just a Cover Letter and a Title Page. In the Cover Letter, write a brief personal introduction to explain who you are and provide your contact information. Include a website URL if you'd like the reader to go there for more details. The Title Page is exactly what it sounds like: a page with a title that states what you are pitching. Some examples might be "Proposal to Convert Winegartt Apartments to Condominiums", "New Leases Available in the Smithwell Building", "Property Management Proposal for the Northwest Mall", "Investment Opportunity in the Running Ridge Development", or "Renter Background Check Services for Property Managers."

My Proposal Kits are also on Amazon - These packages are designed for real estate and property professionals

Or shop direct and download Proposal Packs from ProposalKit.com. These are just a handful of design packages available. I have hundreds more available that will get you started writing your proposal right now.

Proposal Pack Real Estate #2 - Business Proposals, Plans, Templates, Samples and Software V17.1
Proposal Pack Real Estate #2 - Business Proposals, Plans, Templates, Samples and Software V17.1

Splashes of artsy red house icons signal reviewers that you possess both imagination and expertise in the real estate field.

 
Proposal Pack Skyline #2 - Business Proposals, Plans, Templates, Samples and Software V17.1
Proposal Pack Skyline #2 - Business Proposals, Plans, Templates, Samples and Software V17.1

Rise up in the world. This design theme tells clients that your organization is capable of big things. Best used for commercial real estate proposals.

 
Proposal Pack Skyline #3 - Business Proposals, Plans, Templates, Samples and Software V17.1
Proposal Pack Skyline #3 - Business Proposals, Plans, Templates, Samples and Software V17.1

Rise up in the world. This skyline design theme tells clients that your organization is capable of big things. Best used for commercial real estate proposals.

 
Proposal Pack Modern Design Theme
Proposal Pack Modern Design Theme

Outline the details of the pitch

Describe all of the details of the proposal

Following the introduction comes the client-centered part of the proposal. Here you'll write topics that demonstrate your understanding of the position and needs of the decision makers. If your proposal is complex, you might want to begin this section with a summary page listing the most important points of your proposal. This is generally called a Client Summary in a fairly casual proposal, or an Executive Summary if your proposal is targeted to corporate clients. Whether or not you use a summary to begin, in this section you should describe the needs, goals, and desires of the client. Don't mention anything about yourself or your ideas yet; keep this section focused on the client.

Next comes the project-centered section. Here, you describe your plan to provide what the client wants. Include all the topics you need to explain your ideas in detail. This section can include almost any sort of information: the pages you select will depend on what you are proposing. For example, if you are proposing the acquisition of a property, you would want to include topics such as Benefits or Cost/Benefit Analysis, Return on Investment, Community, Occupancy, Location Analysis, Amenities, Facilities, and so forth. If you are offering renovation services, you might want to use some of those topics, and add Services Provided and Renovation pages, too, and maybe even insert blueprints to show what you have in mind. Include everything you need to describe your properties, ideas, and/or services, and let the client or grant committee know about the associated costs and benefits.

After you have described your plan, it's time to convince your readers that you can deliver on your promises. The last proposal section should be all about you. Add pages like Our Clients, Experience, Credentials, References, Awards and Achievements, Testimonials, and Company History or About Us. You want to conclude your proposal by persuading your readers that you have credibility and can be trusted.

Proposal Pack Skyline Design Theme
Proposal Pack Skyline Design Theme

Polish and deliver

Make your proposal look polished and professional before delivery

That's it for writing your proposal-not so hard, is it? But wait-you're still not quite done. Not only do you want your proposal to read well, you also want it look good. You might want to incorporate your company logo, use interesting bullet points and fonts, and put your information on pages with colored borders. Keep the look professional, though. Make sure that the graphic elements match your business style and tone.

Do I really need to say that it's crucial to spell-check and proofread every page? It's always a good plan to use a proofreader who hasn't read your proposal before, because all writers are too close to their own work to spot all the problems.

On to the absolute final step: delivering the proposal. You can print it out, or save the proposal in a PDF file, or both. The best delivery method will depend on your relationship with the other party. For a long-distance client, you could attach a PDF file to an email message or send a printed proposal via a delivery service. If the committee members or clients are close, you might want to impress them by personally handing off a printed and signed proposal.

I hope you can now see how the topic pages in any real-estate-related proposal will vary depending on what you're proposing and the needs of your client, investor, boss, or grant committee. But now that you know that all good business proposals follow a similar structure, I also hope you can envision how to write your own winning proposal.

Another thing I tell proposal writing clients: why start off staring at a blank word processing page? No matter what your proposal is about, you can find all the elements you'll need in Proposal Pack. Its templates contain explanations and examples of information that specific topic pages should contain; you'll never feel stuck wondering what to write.

As well as an extensive library of pre-designed templates, Proposal Pack includes a wide variety of sample proposals, many of which are real-estate-related. There are sample business proposals for real estate property development, property management, property sales, commercial real estate sales, real estate investment proposals, real estate occupancy, and even a sample government grant proposal for the Department of Housing.

Proposal Pack is not just a one-trick pony, either: the product works great for reports, research studies, fliers, letters, and lots of other business documents, too. Yes, you still have to do some writing of your own to flesh out the details, but Proposal Pack will give you great ideas and a big jump start.

One of over 500 Proposal Pack testimonials

I had a very important sales proposal to prepare for a realty firm, and was given only a 1-day notice. I purchased and downloaded a Proposal Pack with a Real Estate design, and it was exactly what I needed. - Kevin Onizuk, Breakwater Mortgage Corp

My Proposal Writing Tools for Real Estate and Property Pros - Examples of proposals created with my system

Most people don't want to start writing a business proposal from nothing. Leveraging tools that provide pre-written documents and samples can save a significant amount of time and reduce errors. I provide all of these completed samples as illustrations in my Proposal Packs to help you get started even faster.

Are you in the real estate or property business? Did my lens provide you with the information you were looking for?

Real Estate Pro Feedback

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)