ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel
  • »
  • HubPages Tutorials and Community

Practice Time Management Skills

Updated on February 5, 2011

There is an old saying that if you spend five minutes a day for five years reading about a topic you will be the worlds best authority on that topic. This is assuming that you spend the five minutes every day reading about the topic. How do you set aside the time every day? You manage your time.  One of the hardest soft skills to learn is time management.

Franklin Planner

Benjamin Franklin developed a system of organization that people use to this day. The system is called the Franklin Planner and consists of a specialized notebook in which to maintain appointments and schedules. There are generic forms of the Franklin Planner simply called day planners and for the novice, these work just fine. One advantage to the Franklin Planner, however, is the support system Franklin has evolved. They present seminars to help newcomers to the system learn how to properly use the planner to help organize their time.  Some organizations issue Franklin Planners to key employees and send those employees to the seminars.

Some people use day planners to help with time management. Day planners are organized with daily, weekly, and monthly calendars. They contain areas to set appointments, keep notes, and organize contact information.

For many people, the cost of the authentic Franklin Planner may be somewhat prohibitive. Unless there is a need for the extras offered by the company, a generic day planner will work just as well. Regardless of who publishes a day planner, all day planners do basically the same thing. The author has used planners at various times to maintain schedules and appointments; the benefit of not missing appointments due to memory loss is without question.

Some people use day planners to help with time management. Day planners are organized with daily, weekly, and monthly calendars. They contain areas to set appointments, keep notes, and organize contact information.

Not everyone is efficient at using a day planner.  This is a skill that takes practice and determination to master.  One reason that people fail using day planners is that the planner must always accompany the person using it.  You have to keep it with you at all times.  When you make a quick trip to the store -- take the planner with you.  When you go to work -- take the planner with you.  It must always accompany you.  However, learning the skill of maintaining appointments is well worth the effort.

Multitasking

Dealing with the ins and outs of daily life causes many people to multitask or attempt to work on more than one task at a time. However, multitasking is somewhat of a illusion because people can actually only work on one task at a time. When a person experiences the illusion of multi-tasking that person is switching between multiple single tasks at a fairly quick pace.

Trying to multi task can, in some cases, prove detrimental to all tasks performed as the multi-tasking individual looses track of details involved with each particular task. The human brain has a limit on how much information may be simultaneously processed or switched.

Multitasking therefore results in trading off the probability of successfully completing individual tasks as the information for each of the tasks is discarded or moved to different areas of memory. The person moves from one task to another then returns to the original task and attempts to recall what the next step of the process is.

Prioritize Tasks

An alternative to multitasking is to prioritize tasks. Prioritization is simply a method of assigning a priority to each task then completing each of the tasks in the order of their priorities. Some people use names for priorities such as high, medium, low, and delegate. The high, medium, and low priorities are self-explanatory. The delegate priority means that the person in charge of the task delegates the task to someone else. This is only possible if the controlling party is in fact in charge of other people.

An alternative to naming priorities is to assign each priority a numeric value. For instance, high priority tasks would be assigned the value of “1” and low priority tasks would be assigned the value of “3”. If delegation is a possibility then the value of “4” could be assigned to delegate.

Which ever method you choose for prioritization is not important. What is important is to stick to whatever method you adopt and religiously follow the steps. Time management may be effectively achieved by combining task prioritization with using some form of day planner.

Do you successfully manage your time?

See results

 Please let me know what you think.

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: "https://hubpages.com/privacy-policy#gdpr"

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized. (Privacy Policy)
    CloudflareThis is used to quickly and efficiently deliver files such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisements has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)