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How to quickly write high-quality articles, even if you're busy

Updated on June 7, 2013

Old-school pen and paper

Pick up your pen (or open your computer) and begin your article!
Pick up your pen (or open your computer) and begin your article! | Source

If you write online for money, you've probably heard "Content is King!" more than once. But it isn't always easy to write high-quality articles, especially if you don't have a nice block of time to get into the writing mindset.

My process works for me because I can split the steps up into chunks of 30 minutes to an hour, which occur much more frequently than a nice 3 hours straight. It takes me about 2 - 3 hours total to complete an article I'm happy with, so I'm not one of the faster writers. But by using my process, I can write an article even when I'm busy, by slowly building it up over days or, once, even a week.

I know what some veteran hubbers on this site are probably thinking. Well, my answer is yes. Yes, I am indeed an arrogant bastard. After a mere 3 months on this site, I have decided that not only are my (incredibly fantastic) hubs worthy of the name "high-quality", my 20-hub portfolio also gives me enough experience to teach others my method. Your skepticism is perfectly fair, and to be fair, possibly correct. Hmm.

Well, here's a link to my profile page; beneath my description should be a collection of the most recent hubs I've written. You can judge for yourself whether my hubs are "high-quality", and frank comments are welcome on those pages and this one. Sugar-dust them a bit though, to protect my self-esteem. :D

This article doesn't explain where to publish articles. If you don't yet have a site or personal blog to publish on, my suggestions are the sites Helium, Squidoo, and of course, Hubpages, which is the site this article is hosted on.

What this article details is my process; tweak it, stretch it, and mold it to work for you. Hope you find it useful!

Hungry cat = Distraction

There are few things as distracting as a hungry cat.
There are few things as distracting as a hungry cat.

Overview of the method

Before I go into any detail, let's have a quick overview of the steps:

1.) Remove all distractions.

2.) Brainstorm an idea (or ideas).

3.) Write an outline (or outlines).

The three steps above go together, and I spend a nice 1 - 2 hours with them. Unlike some other writers, once I get into my brainstorm mood, I prefer to put down all of my ideas and outline them as well. See the picture on the right. The outlining allows me to see which ideas are viable (too long? too short?) and provides me with a guide that can quickly bring me back into the article's mindset if I need to write it in short snatches. I'll go into more detail later.

The remaining steps can all be done in short bursts if necessary, but I definitely prefer to at least do my next section all at once. That would be:

4.) Choose an article to write, then research if necessary.

4 and a half.) Fill in the outline.

The two above steps are really just one step. Again, more details later.

5.) Write the article.

Rest for a bit.

Yes, "write the article" is one step. Explanation will arrive shortly.

6.) Edit.

7.) Do some SEO.

8.) Publish or submit.

And, voila! Are you feeling cheated? Don't worry, I'll explain in much greater detail below. Let's go back to step one.

1.) Remove all distractions

First and foremost, I try to find a space that works for me. For me this spot is quiet, but you know yourself better than anyone. Distractions are the things that prevent you from writing as well as you could. I wouldn't know whether having music on in the background helps you or hinders you; it hinders me, but it seems to help others.

Interruptions generally interrupt the flow of my thoughts, so I dedicate a good thirty minutes to an hour for steps 1-3.


2.) Brainstorm for an idea (or more likely, ideas)

Writing an article goes much faster when you write about topics that you know well and/or enjoy a good deal. I don't "write to keywords", and my recommendation is that, unless your far-and-away first priority is making money and you have a fabulous amount of self-discipline, you don't either. You can make money by writing about topics you enjoy. In fact, you may even make more than you would otherwise, because you'll work faster and your writing will be of higher quality.

I sit myself down, grab a notebook or piece of paper, and proceed to write down a list of everything I enjoy or know a fair bit about. My list looks something like: travel, food, veganism, American politics, growing plants, Tibet, cats, dogs, books, San Francisco, and more. That's a good amount of material, right? I save that list for later use and choose two or three topics off of it for now, so I don't bore myself writing about the same thing for too long.

Out of those few topics, I think about how I could narrow them down into single informative articles. I don't want one that's too expansive, but I want one that has enough material to be a good-quality article. How long your article will be, and what your limits on a topic will be, will depend on what your writing for. A minimum of 1,000 words will likely require a topic that's broader than an article of 500 words will.

If I chose the broad topics Tibet, San Francisco, and veganism, I would then try and draw 5 or 6 articles from them. I actually did do this for this site, Hubpages, and you can see the articles on my profile page. Often times my articles are "grouped" or related to each other. For example, I have several articles on different districts of San Francisco and a four part overview of the Tibet-China conflict. For veganism, I brainstormed "How to eat out as a vegan", which naturally split later on into two articles, as well as a personal anecdote about becoming a vegan. Those probably aren't your topics, unless we have a whole lot in common, so think about it and find what works for you.

Happy face!

Outline; it'll make you as happy as this guy. Outlines work wonders for me.
Outline; it'll make you as happy as this guy. Outlines work wonders for me. | Source
An as of now unwritten hub about the SCOTUS case Wickard v. Filburn.
An as of now unwritten hub about the SCOTUS case Wickard v. Filburn.

3.) Write an outline (or outlines)

When I have my 5 or 6 ideas, I draw up an outline for each of them. Like I said before, the outlining allows me to see which ideas are viable and how to tweak them so they fit better in the form of an article. I like to aim for the 800 to 1,500 word range.

Outlining is a personal thing, so organize your ideas in a way that feels right to you. For example, some people use Roman numerals and the whole package, while I scribble incomprehensibly onto scraps of paper. It's a personal preference.

Articles are much easier to read if they are well organized and well divided, so this outlining gets two birds with one stone. I would already have the sub-sections divided out, so I'll know exactly what to focus your research on.

The picture on the right is of a hub I'll write soon after this, on the American Supreme Court Wickard v. Filburn case. This was written before I did any in-depth research. Which brings to my next step -

4.) Choose an article to write, then research if necessary

Out of the outlines I've drawn, I select one that I feel like writing. If I know it well, I jump to step 5, but if I don't, I buckle down for a research session.

If you're easily distracted by the Web, like me, consider writing longhand. This isn't usually a problem during brainstorming, but when it comes to research, especially on topics I enjoy, I sidetrack myself easily through websites and links.

If the article is on a topic I have zero knowledge of, I take some time to do "primary research", which usually consists of looking through Wikipedia and the first few Google results to get a feel for the topic.

I then move into deeper research on the topic. The sources of course differ depending on the subject I'm researching, so I don't think there's much value to be added by listing the various blogs and sources that feature Stephen Colbert. If you know the subject well, even better. I always enjoy reading an article clearly written by someone who knows it well.

4 and a half.) Fill in outline with more details

This half step is quite self-explanatory, and it happens at the same time as the step above. Basic point: I read the information, then I write it in my outline. Any questions?

I "write" on a laptop, but to each their own.
I "write" on a laptop, but to each their own.
My pen, paper, research tool, and publisher. I love the Internet.
My pen, paper, research tool, and publisher. I love the Internet.

5.) Write the article

Seeing as I already have the outline and all of the information I need, all I need to do is string them together in sentences. Well, maybe it's not always quite that easy, but writing the article doesn't need to be difficult; I just make it so sometimes. My recommendation if you're strapped for time is to commit to finishing one section from the outline at a time. If you have more time, do more sections. If you can only grab 20 minutes, do a short section.

I don't worry too much about grammar and conventions, and right then I'm not overly concerned with how the sentences flow either. I just focus on getting down my content and how the overall piece flows. This is the time to rearrange my outline and my ideas. If an article is flowing differently than I originally thought it would, I just go with it.

The outline really has proved invaluable to me. I can pull it out and get a piece of the article done even if I only have 20 minutes or so. Of course, I much prefer having a nice block of time to write, but that isn't the way it works out sometimes. No matter how I do it, eventually, piece by piece, the article gets roughly done.

Now rest for a bit

This only applies if you were writing the article all at once. Fresh eyes make a huge difference in editing, which brings us to the next step.

Spell check

Even this ancient spell check is quite helpful. If your software or hosting site doesn't provide this tool, you can find them online.
Even this ancient spell check is quite helpful. If your software or hosting site doesn't provide this tool, you can find them online.

6.) Edit

Editing is made a good deal easier by tools like spell check. Most programs have them, and the even if the site you're writing on does not, you can copy paste the article into Microsoft Word or an online spell checker. Spelling and conventions are easy to check for even just with your eyes, as long as you take a break from the screen (or the paper, if you like that) for a bit before returning. I use the Word spellcheck because that's what I type on.

More importantly, I make sure my content is readable. I read the article slowly, from beginning to end. Not only is this a good way to check for grammar missteps, it also allows me to edit sentences that simply don't flow well. I delete and rephrase things that don't work, and keep an eye out for information that might be lacking. Also, if I can, I have someone else look over my work. Fresh eyes make a difference, and my eyes aren't all that fresh after reading and writing this article for 2 - 3 hours. Chances are yours won't be either, so ask someone, whether it's your significant other, your kids, or your grandmother, to look it over for you.

Aside from conventions, I also edit for the content. By now I'm editing an article that's hopefully almost complete, so I can get a feel for the article. Is it down-to-business and informative? Is it an entertaining anecdote with some life wisdom mixed in? The editing process is a good time for me to focus on bringing out my style and character in the writing.

7.) Do some SEO

By now, I usually have an article that's already in pretty decent shape. Now it's time to try and make my article a little more search engine friendly. Right now, this basically just consists of going onto the Google Keyword Tool (Google it, it will be the first result), plugging the key phrase in my title, and adding the related results that are popular and appropriate into the body and heading of my article. Oh, and I stick those same phrases on tags.

That's pretty much the extent of my SEO skill currently. If you have more skill and experience to me, kudos to you! If you'd like to learn more about SEO techniques, the articles written below have good advice. Don't worry, they were not written by me.

You can finally take a break and nap!
You can finally take a break and nap! | Source

8.) Publish or submit

Woohoo! If you've followed me this far, congratulations, you've completed an article! Now you can either publish it if you're on a site like Hubpages, or you can submit it for examination if necessary.

Enjoy the fruits of your productivity, whatever they may be. Celebrate! Grab a drink, chill on your couch, play with your kids, whatever.

Then get back to step 4, slacker! Repeat until you've finished your outlines of choice, take a break for a week or so (it's what I do :D ), and go all the way back to step 3. You shouldn't need to go back to step 2 for quite a while, unless you have very, very few interests. In which case, my recommendation is to pick some up. And of course, step 1 is king. Distractions should be completely cleared out, so you can get down to some serious productivity.

Yeah, I give myself really good advice, and I'm also really good at usually not following it. But in a good show for this method, the few times that I've followed it to the letter, I've been able to get a lot done.

A couple of tips to write faster

If you find that you don't write as fast as you would like, here are a couple of other tips I've found helpful.

1.) Set a timer. I've found that this helps me keep on task and also gives me a good idea of how long it takes me to write. After some experience writing about different topics and different lengths, I know better how much I can do in a given amount of time.

2.) Do power rounds of writing with frequent breaks, versus a long session filled with daydreaming. This may not be the case for everybody, but apparently I have a rather short attention span, at least while writing. If I try to write for something like an hour straight, I will lose focus and start thinking on absolute tangents. What I've found is that I can write much more productively if I "power-write" for 20 -30 minutes, then take a break for 10 minutes or so. During those ten minutes, I put away the dishes, clean the house, or just go out and enjoy the day for a bit. Of course, sometimes I only have 20 -30 minutes to write, so it isn't a problem then.

3.) Stick to the process. It took me several experiments to find the perfect formula, but I think I've finally found the solution that works best for me. Sometimes I decide to experiment again, but so far it seems that following the method has gotten better results. My process may not, and probably will not, be your process, but I hope that having this to tweak might help.

4.) Write about things you enjoy. Time flies when you're having fun, right? And time crawls when you aren't. Write about things that interest you or that you enjoy. They don't have to be things you know well; you might know nothing about the subject, but you find it appealing. In writing about a topic you don't know much about, not only do you get a nice article, you can also get to delve a little ways into a new subject. Of course, sharing your expertise on something is great as well.

Everyone has their own thing, though, and what works for me may end up not working as well for you. Experiment and have a good time with it; best of luck with your writing. Thanks for reading, and I hope you found this helpful. Comments and feedback are welcome and appreciated!


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    • Jeff Gamble profile image

      Jeff Gamble 4 years ago from Denton, Texas

      Great hub - I think the biggest point is finding a process that works for you and sticking with it - And a great way to build up a cache of potential articles is outlining ideas as they come and going back to them later. Voted up & shared!

    • Bob Zermop profile image

      Bob Zermop 4 years ago from California, USA

      Thanks for the compliment and for stopping by, Jeff. Finding a process that works for me has sped my writing up tremendously, though I'm still not quite as fast as I'd like to be!

    • pennyofheaven profile image

      pennyofheaven 4 years ago from New Zealand

      Excellent advice. I often come back to articles that I have stopped because the flow has stopped. Your advice is useful and I will be visiting again to reread. Thanks

    • ellebyam profile image

      ellebyam 4 years ago from North and South Poles

      I find this hub informative, interesting, intelligible and inspiring. As a struggling newbie hubber, I spend lots of hours reading great hubs like this because I learn a lot from such good reads. I spent 30 minutes reading and re-reading your hub to practice my "fresh eyes" on editing and I found a line "and a half" for minor editing (delete repeated word like when you right click on a red underlined word in word doc) (:

      "I think about how I could narrow down them down into single informative articles."

      "Like I said before, the outlining allows me to see see which ideas..."

      Thank you for sharing. I bookmarked this for reference during coffee breaks.

      I enjoyed the exercise, grabbed the tips and am voting all the way up!!!

    • Bob Zermop profile image

      Bob Zermop 4 years ago from California, USA

      I'm glad you found it handy, pennyofheaven. Thanks for stopping by!

    • Bob Zermop profile image

      Bob Zermop 4 years ago from California, USA

      ellebyam - Haha, really smooth Bob, telling others to edit and not doing it correctly yourself :D Thanks a ton for pointing out my mistakes; I will fix them immediately.

      Glad you thought the hub was useful. Thank you for your correction and your comment!

    • agaglia profile image

      agaglia 4 years ago

      Great Hub and great information. Now, what does SEO mean? I'll be following up with those websites.

    • aesta1 profile image

      Mary Norton 2 years ago from Ontario, Canada

      Discipline like you have is what I need, to set a method to the "whoever I feel like" attitude I have to writing. I have no outside distractions during the day when my husband is at work but I have many I create for myself. Useful tips.

    • Kathleen Cochran profile image

      Kathleen Cochran 7 weeks ago from Atlanta, Georgia

      I've been here 5+ years and your advice is as good as any I've ever read. Longevity on HP doesn't necessarily mean you know more than newcomers. Fresh blood is always healthy to the process. Keep up the good work!

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