ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to Create Drop Down List in Excel 2007

Updated on August 4, 2012

Many of us use Microsoft Excel for our day to calculations. But how many of you know how to create drop down down list Excel 2007. I am talking about something which is shown in the following figure.

There are many advantages in using dropdown lists in Excel.

  • Data entry becomes easy. The data entry operator does not need to think about the spellings. They just can select from the list.
  • The data is error free. No need to double check.
  • This is handy in data processing too. Assume that you want to filter the employees on Department. If you have typed the departments using different formats, it would be difficult to filter them. For example if you type Department as admin in one place and administration in other place, then it Is not easy to filter the employess belonging to that department correctly using Excel filters. By using a list this problem can be overcome.

So how can you create a list in Excel? It is very easy.

Creating something like this is very easy with Excel
Creating something like this is very easy with Excel | Source

List in Excel 2007

  1. Type the list in somewhere in the worksheet (in my case F column).
  2. Then select the cell where you want the list to appear (in this case B2) and go to Data Validation in the Data menu.

 

3. Select List from the Allow: drop down box in the Settings tab and for the Source select the list that you typed in the work sheet.

4. When you are selecting the list from the worksheet, make sure that you select few empty cells below the typed list as well. (Notice that I have selected cells F1 to F7 although I have data in cells F1 to F4 only). This will enable you adding new items to the list later without changing the formatting you applied.

5. That is it!. You are done. Now select the cell to which you applied this setting (in my case cell B2). You will see an arrow appearing to the right of the cell. When you click on it the list of departments will appear. When you select one item from the list, the cell will be occupied by that item.

6. The cool thing about this (and any formatting in Excel for that matter) is you can copy this formatting to any other cell you want. For example if you want this list to appear in all cells of column B, just copy the formatting as you copy a formula or a function. Select the cell move the cursor to the lower right corner of the cell, when you see the small cross (the cross hair) press and hold the mouse and drag down until you select all the cells. The formatting is applied to all the selected cells.

7. Just a side note; using excel macros in your worksheets and using Excel shortcut keys too will increase your efficiency, when you are working with Excel


Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)