ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Planning a corporate event

Updated on February 8, 2016

When planning for any corporate event, there are a few factors that need to be considered to ensure that everything goes off of smoothly as possible. These include finding a location, hiring equipment and also catering the event

Finding the location

Before you do anything else, the most important part of any corporate event is ensuring that you’ve got enough space to accommodate the attendants. Depending on when in the year that you would like to carry out the event, some venues may end up charging more money especially if they know that there will be others interested in hosting their event at the same time.

Due to this, it is better to book a venue as soon as possible and usually overestimate the numbers you think you’ll be getting in terms of attendees.

If it is the case the event will last for a few days it would be worthwhile to approach local hotels to see if they are able to provide rooms at a discounted rate for the people attending the event.

Equipment

Whilst the venue that you have chosen will be able to provide you with access to electricity, not every venue will also be able to provide you with the equipment list that you need. Depending on the event, some venues will have the basic equipment such as a microphone and speaker system.

However, if it is the case that there are going to be numerous people on stage at the same time or you need more than one projector screen then there are three potential options you can go down at this stage.

The first is that you hire more equipment from the venue provider, but be aware that this is a way for them to make a bigger profit margin on their sale. Depending on how old the equipment is, it could be the case that it might not actually be worthwhile for you to rent if from them since it would have a negative effect on the event as a whole.

The second option would be to hire the same equipment from an outside company. By doing so it will most likely be cheaper than hiring it from the venue thus you are saving a large sum of money. The only downside of this is that if you have any issues with this, the venue might not provide support on products that aren’t their own.

The third option would be for you to buy the equipment outright. This can be extremely costly to do so. However, the benefit of this is that if it is the case that you’ll be putting on a lot of events each year, the money you have invested in this equipment will actually save you money over time since you’re not continuously renting it. The best bet when it comes to buying this equipment would be to go to Amazon since they usually have the best prices around.

Catering


Catering can actually be a fairly big issue regardless if the event is a small one. Let’s say for example that at an event there are going to be 100 attendees. This is a large number of people to provide for and it is a lot more difficult than your company simply asking some people to come up with some sandwiches at home and hoping for the best that it will be more than enough.

This is exactly why it is much better to hire a corporate caterer to carry out this task for you. By doing so, not only is the stress being taken out of making certain foods within the time frame but also the fact that when it comes to caterers, they are professionals that will be able to assist you in coming up with a wealth of food that will meet the needs of your attendees.

Everyone has different dietary needs and these can range from those that are vegetarian, veganism, the need for halal meet and also those that need gluten free food. No matter what the situation might be, hiring a caterer is a way to safe guard yourself from the possible risk of cross contamination of any food.

Further, from personal experience it can be extremely difficult to transport a large amount of prepared food from one location to another. When you hire a professional caterer for this task, this issue is taken away from you since they will be able to transport the food for you instead.

This is a much better alternative since they will have the appropriate equipment to transfer the food so that it doesn’t get damaged, as well as maintaining it at a proper temperature whilst it is in transit. A great way to search for a caterer in your area would be typing, for example, into Google 'Corporate caterers in Manchester' Of course, if you lived in London you would Google it for London instead.

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)