ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

An Introduction to Writing Business Letters

Updated on March 17, 2015

Business letters are formal letters written to apply for a job, posing an enquiry to a local member of senate, or sending a question to a company or institute. Whatsoever be the reason, the message should be to the point, clear and courteous. There are several different kinds of business letters, each recognized by the motive or purpose for which it is written; a reference letter, for example, or a letter for sales. The symbol of a well-written business letter is that it’s unbiased; its objective is understood clearly by its reader. Efficacious writers help readers limiting the scope, or the amount of info and facts included in their communication.

Are there Different Types of Business Letters?

Oh Yes! There are different types of business letters. They can include:

  • Acknowledgement
  • Appreciation
  • Recommendation
  • Application
  • Announcement
  • Enquiry
  • Reference
  • Political campaign or lobbying

Bear in mind that an effective business letter at all times communicates with a person first and business second. In case the letter is a first-time letter and you are uncertain of whom to address, find out appropriately since it improves the probability of receiving a reply. It takes time and effort to write a good business letter. It’s vital to choose the accurate wording and to include the right amount of facet. Ensure professional and suitable business letter format, like the traditional block format is used.

Tips for Writing an Effective Business Letter


  • Be specific in declarations and requirements
  • Use a colon ":" after the Salutation
  • Be concise and stay on topic
  • Keep it professional avoid being too acquainted or relaxed
  • Include adequate details to communicate effectually
  • Provide proper contact information
  • "Yours faithfully" is a polite way of finishing a business letter to someone you don't know
  • If using letterhead, do not repeat the sender’s address, just start with the date
  • It’s best to type a business letter, so that the reader does not have to interpret messy writing or muddled words.

Abbreviations used in Business Letter Writing


  1. "ASAP" – As soon as possible
  2. "Enc." or "Encl." – Enclosed
  3. "PTO" – Please turn over
  4. "RSVP" – Please Reply
  5. "pp" – by agency, letter signed on behalf of someone else
  6. "cc" – Carbon copy, letter is being sent to more than one person

Salutation

  1. Dear Sir or Madam
  2. Dear Ms. White
  3. Gentlemen

Starting

We are writing

- to confirm ...

- to enquire about ...

- to inform you that ...

- to request ...

• I received your address from ____ and would like to ...

• I am contacting you for the following reason...

• Having seen your advertisement in ..., I would like to ...

• I recently read/heard about ..... and would like to know ....

• I would be interested in (obtaining / receiving) ...

Giving Good News

  • We are pleased to announce that ...
  • You will be pleased to learn that ...
  • I am delighted to inform you that ..

Giving Bad News

  • We regret to inform you that ...
  • Unfortunately we cannot / we are unable to ...
  • I'm afraid it would not be possible to ...
  • After careful consideration we have decided (not) to ...

Once you’ve outlined the contents and identified your reader begin drafting your letter. Keep your tone and style businesslike as the letter is about business. Imitate the voice with which you generally talk since the reader will see your words on paper rather than hear how you talk. The letter could serve as references at any time hence check the spellings, grammar, structure and punctuation. The signature at the bottom of a letter specifies that you agree to take responsibility for its contents.

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)