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How to Add Pages in Microsoft Publisher

Updated on June 11, 2016
Ronna Pennington profile image

Ronna Pennington is a newspaper editor, journalist and freelance ghostwriter and adjunct instructor.

Adding Pages

Adding pages in Microsoft Publisher is a breeze. I have the old 2007 version, and the photos attached to this tutorial reflect that version. A friend recently asked how to add pages in the 2010 software version. They're very similar and you should be able to easily use these instructions for the later version as well.

Follow the photos for easy instructions!

From the top tabs, select "Insert." Hold to see the drop down menu. Select "Page" from the menu.
From the top tabs, select "Insert." Hold to see the drop down menu. Select "Page" from the menu. | Source
A new window pops up and asks how many pages to insert. You can choose 1 or many. You can even establish a text box on each page in this step if needed. Just click the button by the prompt.  Click OK.
A new window pops up and asks how many pages to insert. You can choose 1 or many. You can even establish a text box on each page in this step if needed. Just click the button by the prompt. Click OK.
When the pages have been added, you can access each one by clicking on the page tabs at the bottom of the screen.
When the pages have been added, you can access each one by clicking on the page tabs at the bottom of the screen.
Don't see all your pages at the bottom? Don't panic! Click on the black arrow on the left to show more pages. To get back to the first pages, click the black arrow on the left.
Don't see all your pages at the bottom? Don't panic! Click on the black arrow on the left to show more pages. To get back to the first pages, click the black arrow on the left.

A Few Desktop Publishing Hints

There is a way to flow text from one page to the next. If you are a beginner working with many pages, this can be an asset or a liability. If design is not your main concern, flowing the text can be a handy way to make sure no text is omitted. If design is your primary concern, practice moving photos around to break up your text, so it doesn't look boring.

Save often.

Keep fonts consistent throughout the project. All body copy should be one font. Headlines can be the same font in bold or in color. Captions can be a different font, the italics version of the text font, or the same as the rest of the text. Most projects should use no more than three fonts.

Save often.

Don't increase text size just to fill space. There's nothing wrong with a little white space, especially in large projects. If you just don't feel right about leaving so much space, start one story/text in the spare space, then "jump" or continue the article on another page. Don't forget to add the "Continued on page -- --" line and be sure the story gets continued.

Did I mention you should save often?


Publishing Software

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