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Asana-The Best Project Management Tool Out There?

Updated on May 6, 2013

The word 'asan' means easy, in Hindi and Urdu. Sounding so very similar, Asana, has indeed made our life easier, especially on the professional front. As a regular user of Asana project management tool, I thought its time that I talk about it at length.

As a company with fingers in almost every web development projects, hundreds of projects, myriad clients and their innumerable demands of features, we will be completely at sea if we don’t use any project management software.

There is no dearth of project management tools out there. and Producteev are there with lots of interesting features. But Asana is my choice due to various different reasons. Let me point out the reasons at the risk of being labelled as an Asana fanboi, which, I am afraid, I am.

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Which Project Management Software do you use?

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Asana User Interface-Quick Rundown

The best thing about Asana is the no install needed feature, you just need a browser. As an internet connection is ubiquitous these days so you just need one browser and you are using Asana. Of course you need to make an id using a valid email id. This id has many uses which we shall discuss below.

Once you are in the Asana, you can see the search box on the top left corner. This is a multipurpose box as you can search for anything without mentioning what entity type you are looking for. For example, you can type first few letters of your colleague’s name to see what tasks they are up to. You can type the name of a project to see what tasks are going on under that project. You can type a job name to find the exact task for yourself as well.

Below the main search bar you can see your own jobs stacked up, a long list if your boss or reporting manager isn’t much happy with you. Click on any task and it will expand on the right side pane. It will show the project under which the task is listed, the name of the task, the detailed description of the task. You can see who created the job and who else are there working there with you, they all can update the status. The same task can be assigned to different members of the team depending on the requirement and the skills of that project. It has a nice "drag n drop" file attachment system. You can add and remove any member of the team as the situation may demand.

There is also a “My Task” option on the left hand side pane, which shows you all your pending tasks at one go.

Asana Workflow

The Video Guide to Asana Interface

Main Advantages of Asana Over Competitors

The main competitors of Asana are and Producteev. Although they have their own advantages, and of course their own fanbois, there are a few things, or the lack of those which made me stick to Asana. Horizontal categories of tags are inbuilt Asana features and they are missing in Tags help me to quickly browse though similar or related tasks by searching for the tag.

Moreover, you can not attach a file in which is a huge drawback for me personally. I often attach doc files or excel files with tasks which are needed to be done by others.

As I use a Samsung Galaxy after using iPhone for years, I also needed an Android app for easy connectibility., as weird as it may sound during this Android app storm, doesn’t have an Android app. There goes my dream of using it while on the go. Asana has it and when I shifted from iPhone to Android, the transfer was really easy.

Comparing it with Producteev, Producteev has a very nice iPhone app as well as desktop apps. You can even read the documents in the app itself without downloading, something which Asana doesn’t allow you. But again Asana wins the race by being a completely project centric design. After all, the ultimate purpose behind using any of these apps is handling and managing any project well, isn’t it?

Other Asana Features & Advantages

  1. You can use the 'Focus Mode' to concentrate on one task better, thus finishing it quicker and with increased efficiency.

  2. You can handle CRM, or Customer Relationship Management, using Asana. Look at the bottom for this feature.

  3. Bug tracking, a very important issue in web development, can be done easily using Asana.

  4. HR department can make good use of Asana as well because of the nice application tracking system.


It will be safe to say Asana is one of the best tools for project management if not the absolute best. However, none can deny that this tool has certain advantages over other tools and there are people who love the interface of Asana a lot.

There are other advantages, or even disadvantages of Asana of course. Do let us know how you liked my effort and point out whatever I have mistakenly omitted.

Thank you for your time and reading this. Hope it was worthy of both.


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    • DavidHog profile image

      DavidHog 3 years ago from Jaipur

      We use eResource Scheduler Software by Enbraun.

    • profile image

      Daron 4 years ago

      Its true that 'asan' means easy but this word suits to ProofHub (project management tool) not to asana. ProofHub is simple, easy, powerful and cheaper management tool. The features offered like proofing, time tracking etc.

    • profile image

      Aiken 4 years ago

      Hey I think tools like proofhub ( are useful too. Seems to be the best alternative to basecamp and asana.

    • profile image

      Bruce 4 years ago

      I would not say Asana is a project management solution - more a task manager. For example what if i have multiple projects running at the same time, I'm managing budgets and I have different vendors per project. Asana is good for getting things done - not for project management. A good all round tool is

    • profile image

      Mike 4 years ago

      I don't want to install chrome to use Asana when I can use IE. The app is not friendly to use.

      I also would like to see the project in a gant diagram just like MS or assign a task to multiple users in only one action, not adding the one to one, this is a one week university project with a fancy look adding skins is something that probably teens would love, but no people with a real need to manage a project.

      So many time to develop this single 1-project -n task relationship table maintenance..., this is just what this it with some fancy html5 scripts..

      They have a great marketing and sells team I can't figure how you can sell this to serious customers with a real need..

      I really can't understand how did they do to rise VC funds for this I wont put a penny here.

      This project is a fail.

    • profile image

      adsf 4 years ago


    • MightyBuxx profile image

      MightyBuxx 4 years ago

      Rinning any complex projects in Asana is often painful, because there's no visualisation of the structure of issues. In addition, there's some flaws in protection of an information. Other drawbacks, like absence of multimple file upload, etc, are not so important -

    • vibhusatpaul profile image

      Vibhu Satpaul 4 years ago from New Delhi

      Marcus, thank you for pointing this out. Last time I checked, I think I didn't find that.

    • vibhusatpaul profile image

      Vibhu Satpaul 4 years ago from New Delhi

      Marcus & Dan, thank you for pointing this out. Last time I checked, I think I didn't find that.

    • profile image

      Dan 4 years ago

      FYI, there is an android app for in the play store

    • profile image

      Marcus 4 years ago

      I just wanted to point out that Do does in fact allow file attachments to tasks, projects, deals, and contacts. Also, you can find the Do android app here:

    • vibhusatpaul profile image

      Vibhu Satpaul 4 years ago from New Delhi


      will certainly look into it, thanks for pointing out.

    • profile image

      Himali 4 years ago

      Hey you can also take a look at Brightpod ( ). Simple , easy to use project management app specifically for marketing teams. Includes readymade workflows & a whole bunch of collaboration features.

    • vibhusatpaul profile image

      Vibhu Satpaul 4 years ago from New Delhi

      glad each of you liked my effort. Makes me happy really. hope to continue in the same vain.

    • profile image

      Dinesh 4 years ago

      I also feel, it's a very nice project manager tool. I use this my clients and it make my life easy to manage the project in such a easy manner.

      Thanks for sharing.

    • pushpendrashukla profile image

      Pushpendra Shukla 4 years ago from New Delhi

      Asana is really the best project management tools. I am using regularly this tool for my important work and it has really helped me. Thanks for sharing.

    • Aryan Anshu profile image

      Aryan 4 years ago from New Delhi, India

      I really like your this part of the content"Main Advantages of Asana Over Competitors"

      Horizontal categories of tags are inbuilt Asana features and they are missing in

      This feature really impressed my too,That's why ASANA is also my Fav!!

      Keep posting!!!


    • profile image

      Anurag 4 years ago

      I have used this Project management tool to manage all communication with clients ,really an informative post here .Keep us updating for new ventures !

    • profile image

      Manish 4 years ago

      I always used ASANA but this article told me of other alternative. I still think ASANA is best suited for me. It was nice article....

    • vibhusatpaul profile image

      Vibhu Satpaul 4 years ago from New Delhi

      Abdul, Moolaram, Arunesh & others, thank you all for your kind words.

    • profile image

      Moolaram Mundliya 4 years ago

      Well! It's awesome tool. I am regularly using this Asana tool for my important work which need to share and assign to other. Also its provide me facility to remember my own tasks. One more thing i want to discuss about this tool which is, this tool features update on regular period. This is very good.

      Thanks for sharing this post...Keep up more..

    • profile image

      Abdul 4 years ago

      This tool sounds great and helps to keep track and manage things.

      @ Vibhu, thanks to share and keep posting such valuable information.

    • arunesh553 profile image

      Arunesh Pandey 4 years ago from New Delhi- India

      Excellent tool and the details are essential for someone like me who needs a specific tutorial outline to learn a new program.................

      Excellent tool for Team, loving it

    • profile image

      Shyam 4 years ago

      Very informative post about Asana. You really good explain its useful to all. Thanks for sharing..

    • sudhir kumar shah profile image

      Sudhir Shah 4 years ago from New Delhi

      Such a nicely written about Asana. This is the best Project Management tool ever.

    • profile image

      Dinesh 4 years ago

      It's a really good Article. I feel it is the best Project Management Tool till now, where we can manage the project just easy like 1,2,3 and go. Now the new update of ASANA has a very great User Interface.

      Thanks for sharing.

    • profile image

      Mamta yadav 4 years ago

      thankyou so much sharing for the project management tool its really useful.

    • profile image

      Vijay Pratap 4 years ago

      One of the most informative piece of content about Asana. I went through lots of write-ups written on the same topic but this is really a distinctive one.

    • profile image

      Raju Kumar 4 years ago

      Hi it is really the best project management tools. I can do easily assign work through this tool thanks.

    • ejaz-khan profile image

      Ejaz Khan 4 years ago from New Delhi, India

      Hey this is best and easy project management tool and also search box really very useful and easy for us thanks for sharing with us

    • Faisal Kaleem profile image

      Faisal Kaleem 4 years ago

      Thx for sharing this upgrade on search and new combination of workspace are really setting them apart from any project management tool.