How to Setup POP Email on Android
The Default Email Program In Android
If you do not set up any other email on your Android phone, the default one is Gmail. Whenever you try to share anything, it will be listed in the share options along with the standard messaging (SMS), WhatsApp, Picassa and more - depending upon what all apps you have installed on your computer.
However, since the Gmail is IMAP, it takes both time and data consumption to sync the Google email account. Personally, I prefer POP3 accounts for my Android account so that I download headers and then, if required, the complete emails.
Though Gmail is auto created, I still create a POP account for Gmail in Android phone. The reason is same. I do not want phone battery to drain for unnecessary syncs and also to avoid data charges. I do not have to sync "All Folders" every time if the email access mode is POP. I just check the inbox.
The following is an attempt to set up POP3 accounts in Android 4.0.2 phone. It shows my own email arun at powercutmedia dot in. You can use anything - from hotmail to gmail to Yahoo! Plus to your personal domain email. The procedure is same for everything. I will provide a link or list to general setting values that you might need to set up individual accounts.
Using The Email Client Wizard To Create Accounts
To begin creating email accounts in Android, you need to locate and tap on the email client to start it. It could be one of your screens or under the grid options. It looks like the icon shown in the Image 1 below. Just tap on it to get started.
Among the many service providers it provides, select "Others". The default options in the Email Client for Android 4.0.2 are Exchange Sync, Hotmail/Live, Yahoo, Google Mail and others as shown in the Image-2 below. You can use those options to create a related account. However, that would create an IMAP account unless you choose the Manual Option.
Since we are to create a POP3 account and would need to enter the settings manually in most cases, I suggest selecting "Others". That way, you can go for manual setup without getting messed up with too many options.
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Email Account Setup Wizard - Step 2
Though you can click on the other service providers to get the settings automatically, there are chances that email service providers like Yahoo!, Hotmail etc. will not allow Android to access your email server settings. To avoid repetition and to avoid frustration, I recommend clicking on the "Others" option.
Once you click on the "Others" option, you will get a screen as shown in the Image 3 below. Type your email ID and password. It is important that you type full email ID even if you are creating a POP3 google mail. That is, if your google ID is powercutin, you need to type email@example.com in full.
Then fill up the password field. You have two options - Manual Setup and Next. Clicking on Next will try to auto determine server settings. It may or may not be successful. I suggest clicking on the Manual Setup option to create POP3 account in Android.
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Email Account Setup Wizard - Step 3
The next screen will ask you whether you wish to create an IMAP account or a POP3 account. Click on the POP3 to continue.
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Email Account Setup Wizard - Step 4
After you click on Manual setup, you will get the screen to set up Incoming Server details. You can use the default ports and security if you wish faster access. For certain email providers, the None option will not help. You will have to select SSL from the settings. That would automatically change the incoming port number to 995.
You can also specify whether you wish to delete the messages from the server after they are fetched by the Android Email Client.
I suggest selecting Never as POP3 mails are lost forever when you download and delete them. If you select Never, you will always have a copy of the email on the server that you can access through your laptop client or web browser etc.
The incoming server values differ among different email service providers. Most of them simply use pop or pop3 followed by a dot and then their domain.
For example, the incoming of Gmail would be pop.gmail.com. Similarly, the incoming of Hotmail and Outlook would be pop3.live.com. Here is a detailed article on setting up Hotmail POP3 account in MS Outlook that I wrote for The Windows Club. I am asking you to refer to that article so that you get a better idea of what you are doing while setting up email on your Android device.
If you are using Yahoo, you might get problems as you need to have a Yahoo Pro account to set it up in any email client - Android or Windows. I wrote about a trick to create Yahoo Account for POP3 access that may work for some people. Check it out if you are using the free Yahoo account and wish to use POP3. But let me be clear, it does not work always. But again, there is no harm in trying.
After you have filled in the Incoming Server details, click on Next to specify Outgoing server.
Email Account Setup Wizard - Step 5
When you click NEXT after specifying the Incoming Mail server, Android Client checks for the server and proceeds only if the settings are fine. Hoping that you got the Incoming Mail settings correct, we now move to the Outgoing settings.
This part is the easiest. You just need to append smtp to your service providers' address. For example, if it is Gmail, you add smtp.gmail.com. If it is Hotmail or Outlook, you add smtp.live.com. If it is a custom domain, you'll have to add smtp.yourdomain.com.
Remember to click and select Require Sign In. The security type in most cases is TLS. The value might change when you switch from NON (STARTTLS) to TLS. But 587 is the port number. If the default number assigned by the Android email Wizard is not working, use 587 for Gmail, Hotmail, Live, Outlook and even your custom domain.
When you click Next, the Wizard tests the settings you entered. If they are correct, you have just added a POP3 account to your Android device. Congratulations!
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Adding a Default Signature
Now that you know how to set up POP3 account, you are all set to send messages to your friends and clients etc. You can now set up a default signature that is appended automatically to each of the email you send using the device.
To add a default signature to your email account in Android, tap on the account to which you wish to add the signature. You will see the signature box. Tap on it and in the text box that appears, type a small but good signature.
The above explains how to create a POP account in Android. If you still face any problems, please feel free to contact me via comments or via the email ID shown in the images up here.