ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Intro to Content Management Systems (CMS)

Updated on November 14, 2013
Struggling with content management solutions? This article can help!
Struggling with content management solutions? This article can help!

Overview of CMS: Part 1

Content Management Systems (CMS) are one of the most important tools used by any webmaster for website development and maintenance. They are absolutely useful in the age of Web 2.0, not to mention essential for creating dynamic websites that have multiple users or large amounts of content. A Content Management System above all else, assists you in publishing content as well as allowing you the flexibility to manage your websites workflow, all without technical coding knowledge.

Have you interacted with a CMS before?

See results
Manage content even on your mobile devices.
Manage content even on your mobile devices.

What Exactly is a CMS?

But what exactly is a Content Management System or CMS and what is its role in a website? These systems let website managers and administrators conceive, edit, index, and publish content, while giving designers and developers more flexibility and scalability in customizing their looks and functionality. Simply put it is the methodical process of organizing, collecting, creating and disseminating content in a repository. Now this content can be either text or it can include images, binary files, or other digital media.

With a CMS multiple websites can be stored and managed in one place and new content can be added to the websites without any involvement from programmers. This allows the members who create the content to manage and publish it as per requirement whenever and wherever they want. Also the content can be used numerous times over and over again for many different publications and repurposed for multichannel publishing.

In a CMS there are two basic user interfaces, the backend and frontend. All system's have a control panel managed by the administrator that lets you create content, upload pictures or videos, edit and manage the content that is being uploaded, and subsequently publish it on your website. This control panel, usually accompanied by an insightful dashboard, is usually accessed via web browser. The two core features of a CMS are user and group management, these aspects essential because of their role in defining various permissions for users (which helps to increase content security and streamline the workflow of managing content).

Edit Content With Zero Tech Knowledge

Advantages of Using a CMS

CMS’s empower non-technical authors and editors to easily and quickly publish content with relative ease. The software saves drastically in terms of time, money and security involved with depending upon the IT department to make changes to the website. On top of the reduced reliance on IT, data security is also ensured by the CMS which is a crucial factor for many businesses today.

Below, I have listed some of the major advantages provided by a CMS:


List of Advantages

  1. User-Friendly: With a system to manage content you can create and publish content in a standard format without needing to know HTML or other languages.
  2. Simple to Update: A major advantage is that content and the programming aspects of loading the content are separated from the designing or the layout sections. With that separation, users can modify the look and feel of the website in no time, without facing the obstacle of updating each and every page.
  3. Template Based: Since most options are template based, website structure can be changed in an instance. Once the template is updated in terms of colors, design, or navigational structure, all of the site's pages can be automatically updated at once.
  4. Maximum Security: As mentioned earlier, security is an important issue particularly for intranets. Such a system can facilitate better content security as it can control who is permitted to publish to a website, and who exactly is endorsed to access certain content.
  5. Rapid Publishing: Time-to-publish through these systems is very rapid thanks to instant addition of content, images, audio and video through a Control Panel.
  6. Easy to Manage Large Sites: These software applications for websites make management of huge sites easy as they have inbuilt search functionality which enables the user to search and locate the exact information they are looking for. Without this functionality it may become worthless to have such huge sites.
  7. Manage Multiple Sites: Most options allow you to manage multiple sites at the same time, while also letting you manage massive amounts of content from a single repository.
  8. SEO Friendly: A huge advantage of CMS based sites is that its functionality works very well with developing optimal SEO friendly websites. A major reality of search engines is that they give serious preference to websites with new and updated content, rather than websites with stale and outdated content.

Hallmarks of a Great CMS Solution

Ok by now you must be thinking that CMS’s are a miracle, but not all content management systems are useful (let alone adequate). There are certain characteristics that you have to look for to ensure that you get the perfect CMS for your business or individual objectives.

So take a look at some of the hallmark features that characterise a useful and efficient CMS solution:

  • Multilingual
  • Delegation and Permissions
  • Roll-back and Versioning
  • User Generated Content
  • Asset Management
  • Templates for New Pages
  • Meta-Data Management
  • WYSIWYG Preview
  • Workflow Management
  • Design and Layout
  • Extensibility

Types of CMS

There are as many types of CMS’s in the market as there are flavours in the local ice-cream store. Ok maybe that is a bit of an exaggeration, but there are numerous and it becomes increasingly difficult to choose one that is appropriate for you.

The two most popular options out there are:

  1. Open Source
  2. Bespoke/Custom

With these facts in mind, stay tuned for Part 2 (continuing this Hub) where I delve into the various options for CMS solutions on the market. Thanks for reading!


Comments

    0 of 8192 characters used
    Post Comment

    • profile image

      Zorzi Farinelli 

      4 years ago

      When talk about content management systems I think Centralpoint by Oxcyon should be mention. It has been around for about 9 years and is fast growing with a lot of big named companies. With its over a 230 modules out the box and no cost per seat makes it a pretty good choice.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)