ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

SAP Basics: Changing And Viewing A Sales Order

Updated on June 20, 2014

The "SAP Basics" series focuses on the basics of using SAP in sales, order entry and customer service. This article covers how to view and change a sales order. For the first part of this series, which deals with the basics of SAP order entry, go here.

Viewing An Order In SAP

In the first article in the SAP Basics series, we covered the basics of what SAP is, as well as the main menu (or User Menu), how to navigate to different screens and the order entry screen. We also covered the basics of entering an SAP sales order in the VA01 screen. We will now go over how to look at and change sales orders.

To view an existing sales order in SAP, type VA03 in the box at the top, left-hand corner of the user menu. Or, you can type /NVA03 in the same box in any screen. This will bring up the Display Order screen. Type the sales order number in the "Order" field and press Enter, or enter a purchase order number in the "Purchase Order No." field and click the "Search" button below the input fields.


All input fields on this screen will be grayed out, as you will not be able to make any changes in this state, only look at the order. You can use all the standard buttons or scroll through the tabs to look at order information.

To make changes to an existing order, type VA02 in the text box at the upper left-hand corner of the user menu, or /NVA02 from any screen. This will bring up the Change Sales Order screen. Type the sales order number in the "Order" field and press Enter, or enter a purchase order number in the "Purchase Order No." field and click the "Search" button below the input fields.

You will now see the main screen of the order you wish to make changes to. Most, but not all, input fields will show as white; these can be altered. If the order has shipped or billed, certain areas may be grayed out and cannot be changed. If only part of the order has shipped or billed, then only the relevant areas will be grayed out. If not, you should be able to change the Ship-to, Bill-To, item numbers, quantities and pricing, among other things. In most cases, the Sold-To cannot be changed on an existing order. You can also delete or reject lines. To reject a line, scroll to the right on the main order screen, look for the "Rejection" column, and click on the field to activate the drop-down menu. Choose a rejection reason and hit Enter. The rejected line will then be grayed out and its dollar amount subtracted from the order total.

To change pricing for an item, click on the "nickel" icon at the bottom of the screen (the one with a "5" inside a circle). This will take you to "Conditions" tab, where you can alter pricing, discounts, commissions and tax rates, assuming that you have the network permissions to do so. Once a line has been invoiced/billed, no changes can be made to the price.

You can click on the magnifying glass icon on the main screen to go to other fields that you may want to view or change (such as "Partners", "Billing" and "Texts"). You can also get to that screen by going to the top of the screen, clicking "Goto", and choosing an option from the drop-down menu that appears. To save the order, click on the floppy disk icon near the top of the screen. The system will then take you back to the Change Sales Order: Initial Screen.

How often do you use SAP in your job?

See results

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)