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Things to Consider When Creating an E-mail Address

Updated on July 8, 2012

Are Many Options When Choosing E-mail Name

Email is a great way to communicate. However, just like regular, or snail mail, you need an address in order to have your email reach you.

Unlike snail mail, you have a lot of flexibility in creating your email address. Granted, various providers sometimes have limitations on the number of characters and what characters and names you can use. In most cases the address must also end in .com or .net.

However, unlike snail mail, one can usually have multiple email addresses while incurring little or no expense. The nice part about this is that you can create different email accounts with different email addresses for different purposes.

Having all this freedom lets a person be very creative. However, there are some practical considerations in additions to creativity. These considerations will vary depending upon how you want to use the email account.

The Limits of Creativity

If the email is going to be used solely to communicate with some high school or other close friends, the address can be as outrageous as you want subject only to the provider's limitations and how many other people also want the same name.

Sometimes the more outrageous the name the more popular it is.

In this situation you are forced to either try numerous email providers in hopes of finding one where no one else has beaten you to the name or modify the name by adding numbers before or after the name.

Thus if is already taken, you might be able to get

One problem with cute, silly or pornographic email addresses is that, while they may be fine when used among friends, they can create a negative image of the user when used with strangers.

For instance, how would you feel about contacting surgeon, whose email address is, about scheduling some delicate brain surgery?

Or how about enrolling your child in a preschool where the director's email address is

So, while cute, silly or pornographic email addresses may be fine for a small circle of close friends, you may want a different address for professional purposes.

Something like or might be more appropriate for conveying a positive image to potential employers or customers.

In addition to being professional sounding, you may also want something that is easy to remember, especially if you are in sales or some other line of business where you give out your email address frequently.

While it is a good idea to put your email address on your business card, people do lose cards so, if your address is easy to remember, the customer can still contact you.

You can buy your own domain name and most domain name hosting services include email with the hosting.

I was surprised that, while both my first and last name were already registered by others as .com, both my first and last name together and my son's first and last name together were available as a .com.

So I registered both of them just to have them available if either of us ever needs an easy to remember email address for business.

In other cases you may want to remain anonymous and have an email name that has neither a negative connotation nor a connection to you.

I have one email address that has no negative connotations and is easy to remember but also does not have any revealing information about me. I have that as one of my Yahoo address names and use it when I don't want to reveal my name.

I also used the same name for a Netscape email account which I opened solely for the purpose of using it to accept offers and participate in sweepstakes both of which generate lots of spam as a by-product.

This way I have an easy to remember name that also directs the flood of spam that follows the sweepstakes entry or information request to a mailbox that I don't use for anything else.

So, when choosing an email name, determine what you want to use that email address for, then design the name accordingly.

If the name you choose is not something that you can use for all of your email purposes, open additional accounts and choose a name that is both easy for you to remember and appropriate for its intended use.


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    • profile image

      Roseromero 7 years ago

      How do I sign up for a email address

    • save my system profile image

      save my system 7 years ago from United Kingdom - London

      Your Email ID shows your personality. So be wise while selecting email ID. It is good to include company name in domain name. But sure to have one personal ID for your privacy and personal mailing.

    • Chuck profile image

      Chuck Nugent 8 years ago from Tucson, Arizona

      jalpari - thanks for the good advice.

      If you don't have your won company and company website you can try to get a .com (or other domain extension as many .com domains have been taken) with your first and last name - or some variation of that and then set up a website with email and have an email such as One advantage of this is when you make a contact on the road and don't have a business card with you you have an easy email for the contact to remember.

    • ciidoctor profile image

      ciidoctor 8 years ago

      thanx a lot

    • ms mocha profile image

      ms mocha 8 years ago

      as an employer I have had some dubious prospective employees send their cv through email- things like are harmless (but still tell you something about the character) whereas something such as "stoner@...." can really make you think twice. Unfortunately we do judge a book by it's cover, email is the modern day first impression.

    • Chuck profile image

      Chuck Nugent 11 years ago from Tucson, Arizona

      Thanks for the comment Paul. I have noticed how most company email addresses are of the (which is how my email at work is set up) or first initial last

    • Paul Edmondson profile image

      Paul Edmondson 11 years ago from Burlingame, CA

      Chuck, that's good advice. I have an anonymous email address, a junk email address, a personal email and company address that the names were chosen with a similar convention.

      If you're looking for a email naming convention for your company, a standard has emerged. It used to be cool to be, but it didn't scale very well. Some used or some other variation. Now it appears that most companies have gravited towards What do they use at your company?