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Useful Microsoft Access Keyboard Shortcuts

Updated on July 28, 2017
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Lena Kovadlo is a writer for various content-sharing websites. She's the author of 12 books and helps other authors publish theirs.


Useful Microsoft Access Keyboard Shortcuts

Just like Microsoft Word and Microsoft Excel Microsoft Access also has useful keyboard shortcuts that users can implement when they are working with this Microsoft Office software. Using keyboard shortcuts can save valuable time and also make things easier when it comes to performing tasks in Microsoft Access.

Below you will find some useful Microsoft Access Keyboard Shortcuts that you can use whenever you need to use Microsoft Access, whether for your next project at work or for your personal use.

Introduction to Microsoft Access

If you are not familiar with the Microsoft Access software or what it does here is a brief introduction.

Microsoft Access is a Microsoft Office software that allows you to create a fully functional database with tables, forms, queries and reports. You can link tables together by creating relationships among tables. You can ask questions to the database by writing queries that will provide you with the answers you are looking for in the form of a table. You can even create a user interface in your datable that will allow you do certain things like add data to a table, for example, by opening up a form that you first have to create that resembles the data fields in that specific table. You can even use visual basic programming for more complex database functionality.

Useful Microsoft Access Keyboard Shortcuts - CTRLShortcuts

CTRL + C = Copy text in a table, form or query

CTRL + F = Opens the Find tab of the Find and Replacedialogue box. Used to find a word, phrase, numbers, or other characters. Works in datasheet view and form view only.

CTRL + H = Opens the Replace tab of the Find and Replace dialogue box. Used to replace text with another text or replace text with different formatting. Works in datasheet view and form view only.

CTRL + N = Open new database

CTRL + O = Open an existing database

CTRL + P = Print current/selected object (table, query, form, report); Open the Print dialogue box

CTRL + S = Save a database object

CTRL + V = Paste text in a table, form, or query

CTRL + W = Close the database

CTRL + X = Cut text in a table, form or query

Useful Microsoft Access Keyboard Shortcuts - Other Shortcuts

ALT + F4 = Quit Microsoft Access

P = Open Print dialogue box

S = Open Page Setup dialogue box

C (or ESC) = Cancel Print Preview or Layout Preview

SHIFT + F12 = Save a database object

ALT + SHIFT + F12 = Save a database object

F12 or ALT + F12 = Open Save As dialogue box

F4 or ALT + Down Arrow = Open a combo box

F9 = To refresh the contents of a Lookup field, list box or combo box

Down Arrow = move down one line

Up Arrow = move up one line

Page Down = move down one page

Page Up = move up one page

TAB = to exit combo box or list box

SHIFT + F4 = Used to find the next occurrence of the text specified in the Find and Replace Dialogue box when the dialogue box is closed. Used in datasheet view and form view only.

If you have other Microsoft Office shortcuts that you know and use please share them in the comments below.

Other Microsoft Office Shortcuts

More people use Microsoft Word and Microsoft Excel than they do Microsoft Access. You may be interested in learning the shortcuts for these two software programs.


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