How to Write a Resignation Letter - Sample Letters and Tips

Reason for resignation: Illness in the family

Some tips to remember:

  • Stress on the reason for leaving

In this case, the letter will state that the reason for leaving is an illness in the family. So remember to mention the reason clearly, and also clearly outline a quick addition to your responsibility, which will be as a result of this Illness of a family member. Do not assume that the employer will understand your obvious responsibilities, state them. This will help him/her understand the reason for leaving your job. If you wish to rejoin the same company in the near future, clarity will be helpful for that purpose too.

  • Show your appreciation for the time you have worked and everything you have learned

To leave a job in circumstances like ‘illness’, it is importance to consider that you might want to return to the same post after this particular storm has passed in your life. So make sure you remind your employer of your gratitude and learning you did during your time at the job. Keep a door opened for yourself by showing how much this job will be missed and the great significance it had in your life. However, do not oversell, remain subtle about it.

  • Be brief and come to the point

Keeping the letter brief is very important, do not go on and on like its story you have written. Get to the point fast. After the employer finds out you are resigning, the only thing next he will be scanning in your letter is the reason for leaving, and when exactly do you plan on stop working. Do not make him wait for it, it should be fairly obvious when do you plan to stop working, and why is it exactly that you decided to quit. Long letters of resignation are not recommended, but too short is just considered rude, keep a balance and communicate in a professional and respectful manner.

  • Offer your help

When you are resigning on short notice or no notice, your post will be empty. This will increase the workload at work and put your company at an inconvenience, at least for a few weeks. The training of the new employee, helping him/her understand the ropes of the new job, is all the things you can offer to your employer as a favor and as help. This shows consideration and character, that you are not just abandoning your workplace and this is your way of appreciating all positivity you have taken from your time at your job, which you are now leaving.

256 Milton road, sector 12
Phoenix, Arizona, 602
602-387-8733

ahmad_taseer@gmail.com

July 25th 2013

Ahmad Taseer

Marketing Manager
Abawood solutions
56 Business Avenue, Rafaiq road
Phoenix, Arizona, 602

Dear Mr. Brown:

I am composing this letter because I would like to inform you and bring it in your notice that I am regretfully resigning from my position as Marketing manager for the Abawood solutions marketing department, effective August 1st 2013.

This position has been a source of tremendous learning, challenge and wonderfully professional opportunities for me. I have held this job for almost one year, and have enjoyed my time contributing to the vision and marketing goals, of my department. My superiors have taught and trained me well, and have mentored me throughout my time at the job. However, due to my sister’s recent cancer diagnosis, I am required to focus my full attention on her, which includes driving her to doctors out of state on occasions. Which is why, I will not be able to fulfill my work commitments for the foreseeable future. Please let me know if I can be of any help or assistance during this transition.

Sincerely,

(Your Signature)

Ahmad Abraham Taseer

Reason for resignation: Changing direction in career

Some tips to remember:

  • Do not vent!

The resignation letter is no place to take out your frustration. Even if you hated your job or your co-workers, or you hated the industry that you worked in, do not vent in your resignation letter. These things have a way of finding you later in your career. Think about it, this letter will go permanently in your employee file; every potential employer can have excess to it. This can destroy one’s reputation in the market, and the next employer will be very put off by the idea that you were trashing your previous employer in your letter of resignation.

  • You will need their reference!

After this job you will apply to other jobs and you will need a reference letter from your previous boss. This means that you need to handle your letter of resignation very delicately. You cannot trash your place of employment or your co-workers, using foul language and being unprofessional is absolutely not acceptable. While you are writing the letter, no matter how tempted you are to slam co-workers or the company or the boss, just remember you are at their mercy for a good reference, just because you are leaving, does not mean you are ‘free’.

  • Stay focused

The letter needs to look organized and focused. You should plan ahead on what you are going to say, how each paragraph is going to look like and where will the reason be told, where will the news of resignation be conveyed. The idea is to come across as focused on the task at hand, which is to inform the employer that you are leaving, the reason the for leaving and your official statement of two week’s notice. The best way to accomplish this is by making drafts of the letter and having someone in the industry proofread it for you, but not your co-workers!

  • Provide information not a story

The letter of resignation needs to provide information to the employer that jumps out, what it does not need to be is a story of your journey at the workplace, how you started out and your dreams came true and how it is coming to an end and its time to ‘move on’. The letter should not be full of emotional and oversentimental dialogues and stories. Provide the relevant information that any employer needs to know when an employee is handing over a letter of resignation!

256 Milton road, sector 12
Phoenix, Arizona, 602
602-387-8733

ahmad_taseer@gmail.com

July 25th 2013

Ahmad Taseer

Marketing Manager
Abawood solutions
56 Business Avenue, Rafaiq road
Phoenix, Arizona, 602

Dear Mr. Brown:

I write you this letter to regretfully announce that I am resigning from my position as Marketing manager for the Abawood solutions marketing department, effective August 1st 2013.

I have decided to change the paths of my career, and try to tackle and undertake a new challenge in life. It has been a lifelong dream of mine to teach, so I will now be working for an educational institution and teaching university students subjects related to the marketing field. I will surely miss the wonderful experience and opportunities that Abawood marketing department has provided me. The company has an excellent working environment and mentors, which I will surely and greatly miss, but I look forward to this new chapter in my life. So, I thank Abawood for fruitful two years it has allowed me.

I wish the company success and offer my help and assistance during this transition.

Sincerely,

(Your Signature)

Ahmad Abraham Taseer

Reason for resignation: Sample Letter for Relocating

Some tips to remember:

  • Be formal and professional

No letter of resignation should ever sound like causal conversation between two people. It is a matter of business and goes in to an employee file, and it should be handled as such, in a professional and formal manner. It cannot be personal goodbye letter for the company and its employee to read it someday. So remember, exercise tact but also do not feel ‘bad’ for remaining formal and to the point that is just what is required of one when handing in their resignation letter.

  • Always give notice

There are some resignation letters that call for the immediate termination of the employment. This of course puts the employer in bit of a hassle, because he needs to fill your position and that takes time and proper consideration. If you do not give your required two-week’s notice, you will leave your place of employment in a very negative light, the workload because of you will pile up and the everyone will know who to blame. You may think it should not matter to you as you are leaving anyway, but do not forget, it’s a small world, your current boss can end up becoming your future boss, and they might remember a thing like that. Plus, that all important reference letter or call for reference, it is in fact your previous employers who can provide that.

  • The reason for leaving should come after the ‘praising’

As we have discussed above how a resignation letter needs to be organized, it needs to be direct and precise and the information needs to jump out for the employer so it quickly catches his eyes. After keeping these tips in mind, another important tip is to sequence the letter just write. The first paragraph should state the business all too quickly, for example how this letter is a letter of resignation, state your post and also state when will you be leaving. After this, immediately divert the attention of your employer to reminding him how much you appreciate your time at the company, and how much you have learnt. Slowly come to the reason following this, but never drag on. This technique is very important, because it helps the employer understand the priority you placed on your job and especially helps in making the situation less awkward when you are leaving the job to work at another company and at a better post.

256 Milton road, sector 12
Phoenix, Arizona, 602
602-387-8733

ahmad_taseer@gmail.com

July 25th 2013

Ahmad Taseer

Marketing Manager
Abawood solutions
56 Business Avenue, Rafaiq road
Phoenix, Arizona, 602

Dear Mr. Brown:

It is with regret I am informing you that I am resigning from my position as Marketing manager for the Abawood solutions marketing department, effective August 1st 2013. This letter will serve as my two-week’s notice.

This position has provided me with numerous opportunities to learn and understand the industry that we are working in. I have gained many considerable skills under the supervision of my boss, mentors and my co-workers. The working environment of Abawood is very nurturing and gives its employees liberty to exercise their opinions and talents. But due to the relocation of my father’s job, my family has to move out of state and live in a new home. Making it impossible for me to continue my job and honor its commitment. I thank Abawood and its team for three creative and rewarding years.

If I can be of any help or assistance during this transition, please do not hesitate to contact me.

Sincerely,

(Your Signature)

Ahmad Abraham Taseer

Sample Letter of resignation: Deciding to stay home to raise the family


Some tips to remember:

  • Need a reference? Do not mention that in the letter!

When submitting your resignation letter it is paramount that you stick to keeping it mainly to the point. When you are submitting your letter it is also important to note that in the letter under no circumstances can you ask your employer for a reference. Such behavior is deemed extremely unprofessional and asking for references in a resignation letter is in extremely bad taste. So you need to remember to keep your letter professional and not do not mention that you need a reference in your letter.

  • Try to keep the resigning discussion out of the office

Resigning from your job is a pretty big step for many people, that is why you need to ensure that you maintain a certain air of professionalism when going through the whole process of a resignation. This means that it is essential that you keep, as much of a veil in the office as you possibly can, under no circumstance is it permitted or sporting that you discuss your resignation openly in the office. Whether it is taking help from one of your peers when writing the letter or even remotely discussing it, such behavior is deemed extremely inappropriate.

  • No slang or foul language

Resignation letter cannot and should not contain any foul language or any bad language. You need to understand that needs to remain emotion free, formal and a method to communicate relevant information regarding the resignation. Mouthing off the company or your co-workers or your boss to vent, will do you no good. It will only hinder your chances to attract new jobs, as new employer will be greatly put off by your lack of respect and professionalism.

  • Do not ‘burn bridges’

Business community of any city or even s state is close-knit and the contacts and the references within it are also smashed together. It is easy to say its definitely a small world, so deciding to ‘burn bridges’ at a previous job is not a wise idea for the future, remember to never let the language reflect like you will never encounter the old contacts again, because you just might.


256 Milton road, sector 12
Phoenix, Arizona, 602
602-387-8733

ahmad_taseer@gmail.com

July 25th 2013

Anna Taseer

Marketing Manager
ABCD
56 Business Avenue, Rafaiq road
Phoenix, Arizona, 602

Dear Mr. Brown:

I am composing this letter because I would like to inform you and bring it in your notice that I am regretfully resigning from my position as Marketing manager for the ABCD marketing department, effective August 1st 2013.

Over the years, ABCD Company has provided me with years of excellent employee training, working conditions, a friendly and creative working environment, superiors who are encouraging and cautious and moreover, room to grow and discover the talents within myself. However, my priority has always been my children and my family, which is why I believe the time, has come for me to focus all my time on them. So I have decided to quit my career to focus on raising them and caring for their well-being, at least until my children are old enough to be self-sufficient. I want to take this opportunity to thank ABCD marketing department, my co-workers, my superiors and the company as a whole, for their years of encouragement and enabling an atmosphere where professionalism and work ethics are at their best.

I would like to offer up my help to the department during this transition, if my assistance is of need than please do not hesitate to ask me to help.

Sincerely,

(Your Signature)

Anna Abraham Taseer

Sample Letter resignation: Going for M.B.A or any Other Higher Education

Some tips to remember:

  • Clear your desk and belongings beforehand

It is a very good idea to clear out your desk and the computer of anything personal, before you go and hand over your letter of resignation. Sometimes employers do not want you to stay ‘till the end of the day’ and free you to go away immediately. To avoid any embarrassment, make sure your office affairs are in order before you head over to your boss. This can also help avoid any embarrassing scene with your co-workers. After you handover the letter, you are no more the employee of the firm, hence may not be welcome, so plan ahead and move on with your dignity and head held high.

  • ‘Company Termination Policy’

It is a good idea to go over the company termination policy, it will help you to be prepared and understand what is the company’s two-week notice policy. This way should there be any problem or complication, you will be aware of the procedure, and abide by the rules. It is important to keep this procedure as hassle free and direct as possible, to make all parties involved feel comfortable, especially yourself.

  • No bad mouthing

Not every person that leaves a job does it in the best of the circumstances. Sometimes we don’t do it because we hate our jobs or the benefits are too low or the hours just do not fit, or the distance between home and office is too great, sometimes people leave their jobs because they hate their boss or the people they work with. In this scenario, finally getting out of the job and the environment you loath can give rise to some ‘creative’ ways to say goodbye. But for the sake of the future in the job market, do not use the letter of resignation as a place to vent out the frustration and use the opportunity to spill a little office secrets and bad mouth co-workers.


256 Milton road, sector 12
Phoenix, Arizona, 602
602-387-8733

ahmad_taseer@gmail.com

July 25th 2013

Ahmad Taseer

Marketing Manager
Abawood solutions
56 Business Avenue, Rafaiq road
Phoenix, Arizona, 602

Dear Mr. Brown:

I regret to inform you that I am resigning from my position as Marketing manager for the Abawood solutions marketing department, this will be effective August 1st 2013.

This post has provided me with valuable experience that I am sure to carry forward in my professional career. It gave me a chance to be a part of the corporate environment and taught me many insights and conducts that are sure not to be learnt from a book. My employers, my boss and my fellow workers have always taught me to be creative, to come up with fresh ideas, to think outside of a box and to always respect your superiors. But as I came here as a fresh graduate having completed my BBA, I now wish to go back to graduate school and obtain my MBA degree. I wish to thank Abawood company for their years of encouragement and support, I am confident all that I have learnt here will be very valuable for me in graduate school.

Please contact me if there any help needed during the transition. I will be more than happy to assist.

Sincerely,

(Your Signature)

Ahmad Abraham Taseer

Letter of Resignation Tips - Summary

  • No bad mouthing
  • Company Termination Policy
  • Clear your desk and belongings beforehand
  • Do not ‘burn bridges
  • No slang or foul language
  • Try to keep the resigning discussion out of the office
  • Need a reference? Do not mention that in the letter!
  • The reason for leaving should come after the ‘praising’
  • Always give notice
  • Be formal and professional
  • Provide information not a story
  • Stay focused
  • You will need their reference!
  • Do not vent!
  • Offer your help
  • Be brief and come to the point
  • Show your appreciation for the time you have worked and everything you have learned
  • Stress on the reason for leaving

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