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How to Write a Press Note and Distribute it?

Updated on April 20, 2016

Sometimes, you need to spread news about an event, achievement, announcement etc. on personal level or on the behalf of your institution or organization. Everybody who want to release a news should know some basic things about writing a Press Note. Writing a Press Note is easy. Just follow the steps given here.

Before releasing a news, you must compile a contact directory of newspapers. This directory should contain full contact details of the newspapers, including Postal Addresses, Email Addresses, Phone Numbers and Fax Numbers. Make different lists of Local, State Level and National newspapers.

Writing a Press Note

Before writing a press note, you should note following things:

1. The press note should be released preferably on a Letterhead. It gives authenticity and puts weight to the news.

2. Be specific while writing the news. Don't be verbose. Write only important things in the news.

3. After writing the press release, again think over it and if needed, rewrite it.

4. Check it for spellings and other linguistic mistakes.

5. The press note must be signed by the authentic signatory.

6. Attach a photograph, if you want it to be published.

7. Give your full contact details including your cell phone number with the press note.

Delivering Your Press Note

There are many ways to deliver your press notes. If you want to distribute the press note to all the newspapers, the simple and cheapest way to do this is to submit required number of copies of the press note to News Distribution Service in your city. The news distribution service will distribute your press note for an affordable charges. Another way is to submit the news to News distribution service by the organizations of journalists.These two ways save your time in News distribution.

You can also deliver your press notes directly to the editorial offices of the newspapers. This can be done by visiting the offices, or by sending the press note by Fax.

You can send your press notes by email also.

It will be better if you have some personal contacts in editorial sections of the newspapers. Read more about benefits of such contacts at: Freelance Writing: How to Get Published in Newspapers

Press Notes of National Importance

If the news you want to release is of national importance, you need to distribute it all over the country. In such case, you should distribute the news through news agencies. Just visit the offices of news agencies in your city with your press note.

Further there are many online news distribution services. They have their news release websites. They distribute your news for a small fee or even for free. You can distribute your press note through them.


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  • profile image

    sonali40 5 years ago

    Thanks a lot for this information! It was very helpful to me for writing a press note recently!

  • jainismus profile image

    Mahaveer Sanglikar 6 years ago from Pune, India


    Thank you for reading and commenting on this Hub.

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    jennyeva39 6 years ago

    Thank you so much for the great post on this article.I have been searching around for some good articles i am very satisfied with this article,Sometimes, you need to spread news about an event, achievement, announcement etc.