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Project Management tools for an Office Manager

Updated on December 14, 2016

PRINCE 2

It is vital that anyone who is planning to work with projects, master the logic behind this model and also the associated jargon.

PRINCE 2

PRINCE 2 is a project management approach widely used throughout the UK and worldwide. This is an excellent means for an Office Manager to follow in order to succeed in their roles.

PRINCE, which stands for Projects in Controlled Environments and was first developed in 1989 as a UK Government standard for IT project management.

Since its introduction, PRINCE has become widely used in both public and private organisations. PRINCE was superseded by PRINCE 2 in 1996.

PRINCE 2 is a process-based approach for project management. Each process is defined with its key inputs and outputs together with the specific objectives to be achieved and activities to be carried out.

The various pieces of documentation, which must be produced during the project, are called the management products and include documents such as the project initiation document.

The key stages of PRINCE 2 are very similar to the main IPECC stages.

There is a stage for initiating the project, planning, directing it rather than executing and then controlling. There is also a closing stage rather than completing.

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When Do You Use It?

The model on the last page looks at the various inputs into each stage and their associated outputs. It also shows how the project processes are totally interdependent and reliant on each other.

When Do We Use PRINCE 2?

The PRINCE 2 approach will come into play after a feasibility study for the project has been undertaken and the project has been given the go ahead by the steering committee.

PRINCE 2 offers a clear management structure and combines this with a logical planning and control method. There is another attribute that makes the model popular, as its focus is on outputs rather than processes.

The latest version of PRINCE, PRINCE 2 is now the de facto UK standard for Information Systems project management and is widely used in other countries. The wide acceptance of PRINCE 2 has made it ideal for companies and other organisations to adopt.

Project Management

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Features of PRINCE 2

(a) SUITABLE FOR ALL TYPES - PRINCE 2 may be used to manage any project of any size or complexity, since the system is scalable.

(b) ORGANISED, STRUCTURED AND ADAPTABLE - A clear management structure of roles and responsibilities within the system is defined; this may be adapted according to the skills available within the organisation and the nature of the project.

(c) RESULTS FOCUS - The system focuses on delivering results (called 'products') rather than on the technical processes of project management. The users of the final end-product are actively involved in the project.

(d) BUSINESS CASE FOCUSSED - It is a fundamental aspect of PRINCE 2 that a project is driven by its business case; the continuing viability of the project is checked at regular intervals.

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The PRINCE 2 Approach

The PRINCE 2 method is based on eight components and eight processes.

PRINCE 2 uses its own terminology to describe its constituent parts; this terminology is not intuitive and can be difficult to grasp. However, it is precise in its meaning. The PRINCE 2 methodology has built up mainly from components and processes.

Interesting Video Explaining it All

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    • INFJay profile image

      Jay Manriquez 3 years ago from Santa Rosa, California

      Very interesting and informative hub about PRINCE 2. Thanks!

    • jpcmc profile image

      JP Carlos 3 years ago from Quezon CIty, Phlippines

      There's a version 2 already. And this is the first time I heard about this project management tool. I need to read more.

    • jabelufiroz profile image

      Firoz 3 years ago from India

      Great article on Project Management tools. Voted up.

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