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Top 10 Virtual Assistant Tasks

Updated on October 29, 2015

Top 10 Virtual Assistant Tasks

Daily business tasks often take a lot of time and effort. If you have a small business, it eats into your precious time, which you could have invested in strengthening and expanding your business. However, like everyone else, you too have just 24 hours in a day. So, how do you free your time and yet get all the mundane tasks done? The answer lies in hiring a competent virtual assistant.

Rather than hiring a full-time in-house staff task and then worrying about keeping him/her busy with adequate work, you can simply hire a VA, as and when you need to, thus saving precious time, effort, money and resources.

Given below is a list of top 10 virtual assistant tasks that you can entrust your VA with:

Task #1: Manage a Calendar

Calendar: Create a distributed calendar and ask your virtual assistant to schedule, manage and arrange it on your behalf. Let your VA handle the upcoming appointments. Google calendar is a good way of scheduling your daily, weekly and monthly tasks using the Internet.

This can really save you lots of time if you don't have to handle the back and forth emails and phone calls that are involved in setting up things like meetings or speaking engagements.

Task #2: Email

Email: Writing emails takes a lot of time and can be one of the most tedious things about doing an online business especially if you receive a large quantity of them.

Allow your virtual assistant to screen the emails first and choose the ones that are really important to you/your business. It's likely that a virtual assistant should be able to handle at least 90% of the more routine ones so you can focus your energy on the people that really need your expert advice.

Ideally, you should create an Admin account in your email that your VA can handle and also create an email account for your VA in your own domain.

Task #3: Track Projects

Track projects: It often becomes hectic to manage projects, deliverables and deadlines. Create a project platform that can be accessed by both you and your VA. This way, your virtual assistant can keep a track of the ongoing projects and help remind you of what needs to get done and when.

Task #4: Invoicing

Invoicing: Proper invoicing is a crucial task for businesses because it's usually how you get paid for the hard work that you've done!

Let your virtual assistant send, receive and keep a track of your business related invoices. This is ideal for start-ups and small businesses and it's one of those tedious, but necessary things that the founder shouldn't have to deal with it because it's a huge time-suck.

Task #5: Research

Research: Searching the internet for a particular topic can consume a lot of time. Ask your VA to do the same on behalf of you. Such research may be needed for various reasons, from sourcing information to create a presentation and mining data for meetings to getting ideas for a new business proposal and much more.

Then, once they've done the research they can give you a brief overview along with a few of their recommendations.

You can also have your virtual assistant do something like keyword research for you to assist you with content marketing. Check out this article about longtail keywords for some recommendations for how to get started with this.

Task #6: Expense Reports

Expense Reports: Expense reports are really important for getting an idea about your business profits. Delegate this task to your virtual assistant. Allow your VA to keep a track of the receipts and expenses. Some expense apps or Dropbox could be used to share the receipt documents and images.

They could not only keep track of this for you, but as well as any team members that you have. It will save you lots of time and you can focus on the things that are really important to growing your business.

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Task #7: Travel Arrangements

Travel: Traveling is required to meet various business objectives. Allow your VA to search for and book flights as well as accommodation for you and your employees, thus ensuring a comfortable journey and effective outcome of such travel.

A virtual assistant will be able to take the time necessary to search out the best deals for your company ensuring that you save not only time but money as well. They can also read the reviews and make sure that you'll have a comfortable experience wherever you're staying.

Task #8: Proofreading

Proofreading: Proofreading is important for any type of documentation before they are finally published or presented for approval. Allow your virtual assistant to have a second look at the documents to avoid any typo or grammatical error being present, which would have otherwise caused you tremendous embarrassment.

It's always a good idea to have a second set of eyes glance over anything you're sending out to customers or putting up on the Internet.

Task #9: Find and Maintain Contacts

Contacts: Consolidation of contact information is a really hectic and time-consuming job for any business personnel. Let your VA manage this on your behalf. Share an address book with your virtual assistant and synchronize your phone with your emails.

The virtual assistant can also do some research to find new contacts for your business or stay in touch with the old ones that you have.

Task #10: Creative Work

Creative work: Assigning some creative tasks is probably the best way to check the creativity level of your virtual assistant. This could also let your VA come up with some innovative ideas and solutions that you may not have not probably thought of before. For example, you can delegate the task of writing a short biography or a small introduction of yours to your VA.

Time to Hire a Virtual Assistant!

Delegation of tasks to your virtual assistant can become more profitable than hiring in-house staff and training them. At times, a virtual assistant may even become useful beyond your imagination by coming up with innovative, out-of-the-box suggestions and solutions. Therefore, invest some time and effort to look for the perfect virtual assistant who will take the burden of handling mundane tasks off your shoulders and let you focus on your core business aspects.


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