ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Resignation letter - How to write

Updated on January 1, 2015
Source

How to write resignation letter

Many people face the problem of how to write a resignation letter. There are many reasons for the need to submit a resignation letter to your boss. To take up a better job opportunity, better work atmosphere, on health grounds, for family convenience, or just want to give up working for someone. Whatever reason it may be, it is always better to write a resignation letter politely so that you won't get into the bad books of your employer, which is very essential for your future, especially if you are quitting your job for getting into a better job.

Resignation Letter - Step by Step guide

It is only one of the ways to write and you can make changes as per your need.

Step 1. First write the date clearly on the top of your letter on the right side.

Step 2. Leave a line, and then write your address clearly just below the date. The address should include your email id also.

Step 3. Leave a line and write your employer's address, or the HR Head.

Step 4. Leave two lines and address your boss.

Step 5. Leave two lines, then write politely that you are leaving your post (of whatever is the designation you are holding) and giving the notice period of one week/one month or whatever, which was earlier mentioned in your term of appointment. Remember to mention the last date of your working there.

Step 6. Start the next paragraph where you thank your organization for giving the opportunity to work for them. In the next sentence, wish the company all success in the future.

Step 7. Leave two lines and conclude the resignation letter with Yours sincerely.

Step 8. After leaving two lines, write your name, just below it, and then sign there.

Step 9. Read it once to see for any typographical errors, and correct them, if you notice any.

Step 10. Neatly fold it and take it or post it in an envelope, with the address written on it.

Resignation Letter - by email

Sometimes there are situations where you cannot go to the office personally to hand over your resignation letter or send it by post. In this technology world, letter of resignation is also sent by email. In such a situation, in the subject it should clearly be stated that Letter of Resignation - the sender's name, which will make it clear that the email is an important one from the many emails received. In the body of the email, address it by name. In the first paragraph, mention clearly you are resigning from your post effective from the date you require. In the next paragraph, appreciate the company for the opportunity and support given to you, and wish them success in the future. In the next paragraph, remember to offer your help in the transition period if required. At the end, conclude your mail, and type your name, and mention your mobile number and personal email id.

What Not to Do in a Resignation Letter

You might have had some frustrations and displeasure during your employment with your employer or with a co-worker. You should not make your resignation letter to vent your feelings. It is important that you write your resignation letter in a professional and courteous way, which will be in your employment file for ever. When you need a reference in future that file will be referred. Hence each word to be chosen keeping it in mind. Otherwise your own resignation letter will haunt you in your future.

Also not to start your letter of resignation with creative or emotional way. Just write it in a professional and polite way.

Watch a video of writing a resignation letter

Comments

    0 of 8192 characters used
    Post Comment

    • lex123 profile imageAUTHOR

      lex123 

      3 years ago

      Thanks Teaches for your feed back. I have known some people showing their frustrations in their resignation letter, and for some it had even affected in their new job.

    • teaches12345 profile image

      Dianna Mendez 

      3 years ago

      Good approach to giving that final notice. Your advice to not mention negative reflections is excellent. I'm sure this will help people to write professionally and with purpose that important letter.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)