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Basic Microsoft Office Powerpoint Tutorial

Updated on July 31, 2017

Check your Knowledge on Microsoft Powerpoint

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Importance of Microsoft Powerpoint

Powerpoint is usually used for teaching and company presentations. It allows the presenters to effectively communicate with large audience. The positive reception of the audience to the presenter is based on how the topic is presented and to the material or medium used in the presentation. In this aspect the knowledge and skills in making a powerpoint is needed.

Steps in Making Powerpoint

Making a powerpoint presentation is as easy as encoding words in Microsoft Office. The steps included in this article are based on how the presentation in the clip provided is made.

Powerpoint Presentation Pattern for Starters

Steps in Making Slide One

1.a. Open the Microsoft Office Powerpoint by clicking the icon on your desktop or in your program list. The programs pop-out when you click the start button.

Microsoft Powerpoint

This shows the ways to locate MS Powerpoint and its tools.
This shows the ways to locate MS Powerpoint and its tools. | Source

1.b. Upon opening MS Powerpoint, a blank page appears. Click the Design tool to choose a background of your choice or you can right click the blank page and click Format Background.

1.c. If the background that you have chosen has no text box, click the Insert tool and hit Text Box icon once. For the example that we have, the words Powerpoint Presentation come in different colors. Highlight the word “powerpoint”, choose Aharoni as the font style and 80 for the font size. Select the white box for the font color. The font style, size and color options appear when you click Home.

1.d. Repeat the same procedure for the word “Presentation”. Just change the font color to green.

1.e. For the other text box, just click again the icon and type the words. The same thing on the previous step, highlight the words or click the box to edit or change the font style, size and color. This time, the font style is Adobe Gothic Stb B, the font size is 33 and the color is blue. Click the Center icon displayed in the Paragraph Tools.

Steps in Making Slide Two

2.a. The second slide has different background. The step in changing the background is given on step 1.b.

2.b. This slide contains a text box with Powerpoint Presentation words. The font styles and colors of these words vary. Be guided of step 1.c. to attain the different styles and colors. Remember to highlight first the letter or words that you want before clicking any tool. Refer to the sample slide for your guidance.

2.b. As you can observe, the text box is shaped in circle. Don’t screw up with the shape tool. This is just a text effect. There is a Text Effect option under the Format Tool. If you can’t find the Format tool, hit Home and click the text box. As you follow this, the Format tool appears. Scroll down the option and choose Transform. Look for the similar design as shown in the clip.

Steps in Making Slide Three

3.a. A callout and a picture are added in this slide. These objects are added by clicking the Insert button.

3.a.1 Select the Picture option to insert picture or images available in your computer. Drag the picture to your desired place. Dragging of images or any object in the presentation follows the same step. Clack the icon and left click the mouse. You can also use the keyboard of your computer. After clicking the icon, use the left, right, up and down arrows to move or place the object on the desired position. In the sample clip, the picture is placed at the center.

3.a.2. The cloud callout is added by clicking Insert tool and selecting shape. To add text or word inside the object, right click the mouse and hit Edit Text.

The Insert Button

This shows the Insert Button in MS Powerpoint.
This shows the Insert Button in MS Powerpoint. | Source

Steps in Making Slide Four

The objects in this slide are subjected to different effects.

4.a. The text box has three effects. This exhibited the Entrance-Shape, Emphasis-Pulse, and Exit-Shrink and Turn effects. These effects are found in the Effect Options under the Animation pane.

4.b. The picture has an Entrance-Appear effect.

4.c. The cloud callout has Shape and Bounce Effects. Both Shape and Bounce are included in the Entrance Effects.

Steps in Making Slide Five

5.a. The background of the last slide is copied and edited from the cover slide. To do this, right click the slide and select Layout.

5.b. It contains one text box. Follow the step for inserting a text box. The font style is Times New Roman and the size is 132. The color is red and the words are bold. The Bold option is found under the font style tool.

5.c. The text box has a Custom Path effect. This effect is included in the Motion Path which is also found under the Animation tool.

5.d. Sounds can also be added. Click the effect mentioned in step 5.c. Choose the Effect Options. Under Enhancements, clack the arrow down for sound options. In the sample video, the sound effect is Applause. Do not forget to click the OK button.

5.e This slide also contains a Transition effect which is Glitter.

5. f. Your presentation is almost done. It’s time to view your output by clicking the Slide Show option and choosing your desired review style.

5.6. The presentation is completed once the output is saved. To save your output, select the File tool and click Save or Save As option.

Author's Note

Congratulations for finishing the steps. You are now prepared to make your own animated or even formal powerpoint presentation.

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How did you find this Powerpoint tutorial? Please let me know in the comment box below.

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    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear Monia,

      Thanks for visiting and leaving a kind word.

      Best regards,


    • monia saad profile image

      monia ben saad 

      4 years ago from In my Dream

      great hub contain good guide to learn PP

    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear Joel,

      Thank you for your appreciation. For your request on MP, I'l find time to make one.

      Have a great day,


    • Joel Diffendarfer profile image

      Joel Diffendarfer 

      4 years ago from Ft Collins, Colorado

      The quiz was a great grandkids are becoming very proficient in MPP...many of their assignments revolve around presentation...this article supports a very good tool for teachers can use...and, will follow them for years as they learn to promote ideas and themselves well into the future. Great job! Do an article on Microsoft Project...

    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear Kim,

      Thanks again for the visit.

      Enjoy the holidays.

    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear Frank,

      You never fail to check on my hub. Thanks for finding this article useful and for sharing this piece to your friends.

      Have a good day.

    • ocfireflies profile image


      4 years ago from North Carolina


      I agree with Frank. This is a definite pin. Thank You.


    • Frank Atanacio profile image

      Frank Atanacio 

      4 years ago from Shelton

      sweetpike.. I have to admit this basic microsoft office power ..was useful and help refresh the old cob-webs.. thank you.. and I will store it for futures plus share :) Frank

    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear moonfroth,

      Good day.

      I'm overwhelmed of the commendation that you have given. That means a lot to me.Thanks for the wonderful words.

      Best regards.

    • moonfroth profile image

      Clark Cook 

      4 years ago from Rural BC (Canada) & N of Puerto Vallarta (Mexico)

      I've given a LOT of PP presentations, so I read your hub, quite bluntly, out of curiosity to see if you know how to lay out such a complex set of instructions. Wow! A VERY impression set of instructions! Were I still teaching technical writing, I'd use this piece in preference to most textbooks. Well done.

    • sweetpikez profile imageAUTHOR

      Pinky de Garcia 

      4 years ago

      Dear online4,

      Thanks for finding this interesting.

      Have a good day.


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