ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Maintaining Business E-mail Standards

Updated on February 23, 2018
Source

Email is very convenient and fast way to communicate with the employees, colleagues provided you guidelines. Effective, Clear and Correct (errors free) email is very important in every Business or Organization.

"Business communication email has become the number one way of communicating within the business world"

Email is very useful and common thing in the business now-a-day. Every person can send email at anytime, from anywhere to anywhere in the whole world.

The very important feature of email is addition of attachments. Everyone can transfer files, send business documents, instead of spending time to print that file and distribute to all one by one, that's the time consuming process. Just send them an email with attachments that the recipient can read on the computer or can save in the storage or can print out.

It has another facility of quick response from the others recipient and keep record of conversations. Now you will not wait for postman who will bring for you an answer letter or response letter from recipient after 2-3 days. You just on your laptop or computer can send and receive emails in no time. Even you can send emails from your smart phones and receive email on it as well.

"Corporations are using email on a daily basis as the main way to inform individual offices within their company about every workplace activity or even. Reminders for teleconferences, management meetings and employee training events can be sent to the right department head or employees in just a few minutes."

Business emails can save very huge amount of money to contact thousands of people at the click of just one button.

Effective communication is very important for employee and client relationships, for dealing, for feedback and suggestions.


  • The appropriate title for writing to a male is Mr. For a female, use Ms. Ms. is more professional than Mrs. even if you know the person you are writing to is married.
  • For a medical doctor or someone with a PhD, use Dr. Alternatively, you can also use “Professor” if you are writing to a university or college faculty member.
  • If you don't know the gender identity of the person you're addressing, use a gender-neutral greeting and simply include their first and last name, e.g. "Dear Tristan Dolan."
  • The following is a list of E-mail salutation examples that are appropriate for business and employment-related correspondence.

  1. Need for the meeting
  2. Objectives and agenda of the meeting
    • Create your meeting agenda 3 days in advance
    • Start with the simple details
    • The Meeting Objective
    • Time Per Topic
    • Keep the agenda to less than 5 topics
    • Include any other pertinent information for the meeting
  3. Suggested time, date and venue (taking into account everyone’s timetable)
    • Location
    • Capacity and Minimums
    • Services and Amenities
    • Layout
    • Cost and Flexibility on Event Date
  4. Expected material to bring to the meeting
  5. Sign with your title: name, title, name of organization, address, phone, fax, web-site, facebook, twitter

  • Attach minutes. It should be aligned with previous meeting’s agenda. Discussion results of each agenda.
  • Expected deliverables/action to be taken with deadlines and any other details (eg share on e-mail)
  • Attach required documents if needed eg action plan
  • Repeat order above.

  • Reminder according to action plan. Forward the required email that pertains to this.
  • First reminder –state deadline coming up
  • Second reminder – state deadline has come up
  • Third reminder – state deadline has passed by
  • Fourth reminder – state deadline has passed by by how many days; inquire if there is any issue; discuss issue if it is mentioned in the answer
  • Fifth reminder – state what the group has decided
  • Attach required documents if needed
  • Refer to other’s claim if needed

  • Give reference to email and meeting (number-wise and refer to date)
  • Refer to agenda, action plan item and your attachment...also mentioning you are sharing in advance as a draft for everyone’s comments
  • Reminder asking for comments (follow 3 reminders on a daily basis)
  • Give your touch-ups and submi

  • Give reference to email and meeting (number-wise and refer to date)
  • Refer to agenda, action plan item and your attachment. Thank your colleague for sharing in advance. Give comments in the order:
  • What they have done good
  • What they can improve
  • Possible suggestions with reasons for your suggestions
  • Reminder asking others for comments

© 2017 Hamza Mumtaz

Comments

    0 of 8192 characters used
    Post Comment

    • Hamza Mumtaz profile imageAUTHOR

      Hamza Mumtaz 

      8 months ago from Rawalpindi, Punjab, Pakistan

      Thank you Mr. Irshad Saleem for your complement.

    • profile image

      Irshad Saleem 

      8 months ago

      Good effort Hamza very nice and helpful article from you.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)