ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to Condense Data to a Single Column in Excel

Updated on May 6, 2013

There are times when it is beneficial to condense data from a large spread into a single column. This can take quite some time when done by hand. Even moving whole columns over can use up a whole lot of time. This can be done simply and easily using a macro in Excel. The directions provided here are for Microsoft Excel 2010 but can be generalized for other versions of Excel.

Instructions for Creating a Macro

Each step will be accompanied by a screenshot of Excel below it.

Step 1

Click View along the top

Click the arrow below Macros on the right

Click Record Macro...

Step 2

Type in the Macro name as desired (Here I chose "ColumnCondense")

Decide on a Shortcut key (Here I chose "w")

Click OK

Step 3

Click the arrow below Macros

Click Stop Recording

Step 4

Click Macros

Click Edit in the window that pops up

Step 5

A new screen comes up

Delete the contents of the module

Step 6

Paste the desired text into the module (Copy this text from the next part of this article depending on your needs)

Step 7: Block Data

When data is arranged in even rows and columns, make use of the following macro:

Sub ColumnCondense()

'

' ColumnCondense Macro

'

' Keyboard Shortcut: Ctrl+w

'

Dim rng As Range

Dim iCol As Integer

Dim lastCell As Integer

Set rng = ActiveCell.CurrentRegion

lastCell = rng.Columns(1).Rows.Count + 1

For iCol = 2 To rng.Columns.Count

Range(Cells(1, iCol), Cells(rng.Columns(iCol).Rows.Count, iCol)).Cut

ActiveSheet.Paste Destination:=Cells(lastCell, 1)

lastCell = lastCell + rng.Columns(iCol).Rows.Count

Next iCol

End Sub

Step 7: Unaligned Data

When the data is not in even columns and rows, use the following text. If this is used with data in even columns and rows, the condensing will occur, but an error message will be displayed. Click End.

Sub ColumnCondense()

'

' ColumnCondense Macro

'

' Keyboard Shortcut: Ctrl+w

'

Dim rng As Range

Dim iCol As Integer

Dim lastCell As Integer

Set rng = ActiveCell.CurrentRegion

lastCell = rng.Columns(1).Rows.Count + 1

For iCol = 2 To rng.Columns.Count

Range(Cells(1, iCol), Cells(rng.Columns(iCol).Rows.Count, iCol)).Cut

ActiveSheet.Paste Destination:=Cells(lastCell, 1)

lastCell = lastCell + rng.Columns(iCol).Rows.Count

Next iCol

Columns("A:A").Select

Selection.SpecialCells(xlCellTypeBlanks).Select

Selection.Delete Shift:=xlUp

End Sub

Step 8

Click the x in the top right corner to close out of the Macro editor.

Click Macros

Click Options...

Make sure a letter is displayed in the Shortcut key

Close the Options and the Macros pop ups

Step 9

Click cell A1

Press Shortcut key (In this case Ctrl + w)

Example with Unaligned Data

Before the Macro

After the Macro

Saving the File

When saving, change Save as type to Excel Macro-enabled Workbook

The Macro can only be used in this file

When the file is opened in the future, a yellow bar will pop up at the top of the screen stating that Macros are disabled, and Enable Macros should be clicked

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)