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How to Use and Design Excel Macros - Part 2: Excel

Updated on December 23, 2013
Microsoft Excel
Microsoft Excel

Introduction

Microsoft Excel is a powerful tool for data management and analysis.

Home Screen

  • Grid layout broken into cells labeled by letter and number coordinates
  • Data can be entered into these cells either manually or by importing data that is already in a digital form
  • Formulas can then be entered into other cells in order to manipulate or analyze the data

Excel Tabs

  • File
  • Home
  • Insert
  • Page Layout
  • Formulas
  • Data
  • Review
  • View
  • Add-Ins

File

Opens the main menu

Contents:

  • Save
  • Save As
  • Open
  • Close
  • Info
  • Recent
  • New
  • Print
  • Save & Send
  • Help
  • Options
  • Exit

Home tab
Home tab

Home

The default tab

Provides access to:

  • Font – style, size, color
  • Alignment – orientation of numbers/text
  • Formatting – designated style for type of information
  • Clipboard – copying and pasting
  • Sorting filter – low to high, A to Z, etc.
  • Find tool – search for word/number
  • Other general tools

Insert tab
Insert tab

Insert

  • Tables
  • Pictures/shapes
  • Charts/graphs - column, line, pie, bar, area, scatter, and other
  • Hyperlinks
  • Text boxes
  • Symbols

Page Layout tab
Page Layout tab

Page Layout

  • Themes – color patterns, fonts
  • Page setup – margins, orientation, size
  • Scaling – change size
  • Sheet options – gridlines, headings
  • Arrangement of objects – forwards or backwards

Formulas tab
Formulas tab

Formulas

  • Reference materials – information about finding formulas to use in data manipulation and analysis
  • Insert a formula – use a formula in a cell
  • Search for a formula – browse available formulas

Data tab
Data tab

Data

  • Get external data – transfer data to Excel
  • Sort and filter data
  • Data analysis - if Analysis ToolPak has been activated (in the File Options), that add-in will be available (provides a variety of statistical tools such as correlation, histogram, and t-test)

Review tab
Review tab

Review

  • Proofing – spellcheck, thesaurus
  • Translating – different languages
  • Comments – making notes
  • Protecting the workbook – passwords

View tab
View tab

View

  • Workbook view – screen layout
  • Zoom
  • Window options – view multiple workbooks at once
  • Macros – create, record, edit, or run macros

Add-Ins tab
Add-Ins tab

Add-Ins

Can provide more tools if certain add-ins (extra programs) are enabled in the options

Continue to Part 3

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