ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to be time efficient with your emails

Updated on July 25, 2008

save time and achieve results with your emails

Why are you still reading this article. You have tons of emails to read. There are enough articles on tips for managing email for the world's residents to be allotted a unique one each. And the number is still growing. You must have found the answer. Unfortunately what works for other people might not work for you. We all function differently. The amount of nuisance each person can put up with varies. However, if you are a fairly ordinary guy like me, this might just work for you.

Use gmail and google calendar

I am trained in Medicine and Management, but have no training in Information Technology. I have five to twenty-five emails a day. As I often need to access my email and calendar on my mobile, I use gmail and the google calendar instead of my corporate email and calendar. Gmail is quite good in throwing away the spam and that saves me some time. Having both the gmail and the google calendar open in separate windows is also helpful. Some incoming emails are after appointments. My secretary is supposed to open my emails and can schedule an appointment instantaneously. We can forget about the email from then on. Emails that need to be followed on, we would star them. We would return to the starred items before we leave work.

Ask your secretary to open your emails

This sounds obvious but might cause some anxiety on your part. Don't do this if you can't trust your secretary. Mind you that you are giving up the best time-efficient hint.

Leave the auto-responder on

We have another buffer: we always have our vacation auto-responder on even during usual working hours. The auto-responder will politely explain that the sender's email is very important to us. However, I and my team have other tasks, as well as a large number of emails to attend to. It might take some time for us to reply or respond but we would get back to him (her) as soon as possible.

Direct the email senders to your blog

The other beauty in the auto-responder is that I have the url of my blog at the end of my signature. Some of the senders might find answers to their questions reading my blogs. This is a good way to direct traffic to an information source which is always open to them. Your personal blog would work better than your company website as your blog would usually mean your own personal efforts and priorities. They would appreciate the effort that you are trying to make them feel "attended to by you" as soon as you can.

Trash your emails

Even though gmail suggests that you would never need to trash your emails, that's bad suggestion. Trash your unwanted emails once every week. Trashing your emails is great for your peace of mind and helps you focus on what is important to us. It reinforces your sense of priority. You can't let your secretary or delegate do this for you. It goes without saying that you don't trash those emails which you are likely to need to return to. If you are not sure, send some of the "may-bes" to a second priority gmail account of yourself and still trash them. You can review your second account once every three months.

Conclusion: Don't read another on the same subject

Trust your own common sense. The other guys sharing their time-efficient hints are merely going by their own common sense. Modify your own approach and it should work better for you.

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://hubpages.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)