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Keyboard Shortcuts for Microsoft Word

Updated on May 8, 2014

Memorizing and learning Microsoft word keyboard shortcuts will increase your productivity, can save you time and even money.

There are a lot of keyboard shortcuts in Microsoft Word. This helps provide an easier and quicker way of navigating and using the software.

Here are some that we frequently use in everyday work aside from the usual Copy-Paste shortcuts:

1. SHIFT+F3 - Change the case of letters
If you forgot to hit Caps Lock and you already have a paragraph of lower-case letters, don't worry because SHIFT+F3 is on its way. Just highlight the selected text and voila! No sweat. This also works vice versa.


2. DOUBLE CLICK AND DRAG
Ctrl+C and Ctrl+V may be popular but try using this shortcut for a change. This is the fastest way to move the word or text from one place to another.


3. CTRL+SPACEBAR - Remove manual character formatting
Use this shortcut when you want to match a certain copied text to the one you're working on. For example, when you copy a text from the Web and transfer it to Word, you will see the font and size is different. Highlight the word and press Ctrl+Spacebar.


4. CTRL+SHIFT+W - Underline words but not spaces
This can save you an enormous amount of time when your work requires you to underline each word but not the spaces. Thanks for this shortcut, really.


5. CTRL+SHIFT+D - Double underline
If one underline is not enough for you to emphasize what you want to tell readers, make it double!


6. ALT+SHIFT+D - Add the Date
Add the date on your work just pressing these 3 keys on your board. It's very timesaving when you are working with document that requires a lot of dates.


7. The letter that 'really' needs a shortcut:

  • ALT+164 ñ
  • ALT+165 Ñ


8. LINE SPACING:

  • CTRL+1 Single-space lines.
  • CTRL+2 Double-space lines.
  • CTRL+5 Set 1.5-line spacing.
  • CTRL+0 (zero) Add or remove one line space preceding a paragraph.


9. CTRL+SHIFT+F - Font Dialog box
Want to try experimenting, like adding styles or effects, this shortcut will open the Font dialog box to help you format your work.


10. SYMBOLS:

  • ALT+CTRL+C The copyright symbol ©
  • ALT+CTRL+R The registered trademark symbol ®
  • ALT+CTRL+T The trademark symbol ™


Please note that different versions of Microsoft Word may have different commands.


© 2012 Mycee. All Rights Reserved.

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    • unknown spy profile image
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      IAmForbidden 4 years ago from Neverland - where children never grow up.

      Thank you Sharlee!

    • profile image

      Sharlee 4 years ago

      Very useful information

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Hehehe thank you so much Mama Kim. Im so glad you like this hub.

    • Mama Kim 8 profile image

      Sasha Kim 5 years ago

      This is fantastic! I just love shortcuts like this... I use ctrl+F all the time!! There's quite a few you listed that I didn't know and will definitely be trying to memorize, Thank you!

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Cool! thanks Tiff for the visit!

    • profile image

      Tiffany 5 years ago

      The double underline & add the date will be my new best friends!! Thanks for the info!

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Oh, I guess not all. You can use CTRL+B, CTRL+I, CTRL+U, and the usual copy paste shortcuts on the text editor of HP.

    • livingabroad profile image

      livingabroad 5 years ago from Wales, UK

      Sorry that was poorly worded! You can use some short cuts here in hub pages, the same as when your typing documents in Word. :)

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Thanks much.. Sometimes I really lost track of these shortcuts, since every 'level-up' of MSWord, has new shortcuts to learn :)

      forgive me if i did not understand the question.. :)

      Thanks for the Votes and Shared!!!

    • livingabroad profile image

      livingabroad 5 years ago from Wales, UK

      Great hub here. I studied IT 10 years ago at college and didn't realise how many short cuts there were for word processing. Great work.

      Excuse my silly question but you do know you can also can use some here right? Pardon me! Up, useful and SHARING with my followers

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      we all do! especially the upgrades, we have to one by one learn where we can find an icon.

      Thanks for reading..glad to know that like my hub :)

    • p10kabhijita profile image

      Abhijit Aswath 5 years ago from India

      Wow! extremely useful article. I get so frustrated at times with Microsoft word. This will make life much better. Thanx :)

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Hi Sam! Thank you so much!

    • sammimills profile image

      sammimills 5 years ago from California, USA

      Thanks for sharing! Really helpful.

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Thank you Vinaya.. such a unique name, as I can see on your profile. :)

    • Vinaya Ghimire profile image

      Vinaya Ghimire 5 years ago from Nepal

      I use some of these shortcuts. Great share.

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Mollymeadows, thank you for this nice comment! These shortcuts can really save us time.

    • mollymeadows profile image

      Mary Strain 5 years ago from The Shire

      Thank you so much, Unknown! You've just saved me a lot of time. I had been doing so many of these the old way!

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Glad you like this hub.

    • Krowie profile image

      Krowie 5 years ago from Phils.

      Thanks for this Unknown spy!. This helps a lot!

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Hello Millionare Tips..im speechless! Im so flattered that you like my hubs and make it one of you favorite hubs this month :)

    • Millionaire Tips profile image

      Shasta Matova 5 years ago from USA

      I wanted to let you that I have included this hub in my favorite hubs I've read this month. Congrats!

      https://hubpages.com/community/My-Favorite-Hubs-Th...

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      thank you Millionaire Tips :)

    • Millionaire Tips profile image

      Shasta Matova 5 years ago from USA

      These are great shortcuts. Thanks!

    • profile image

      xtin 5 years ago

      thank you. very useful

    • unknown spy profile image
      Author

      IAmForbidden 5 years ago from Neverland - where children never grow up.

      Thank you treevas1 :)

    • treevas1 profile image

      treevas1 5 years ago

      nice info ...