ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

Participate in a Workplace Communication, Part 11

Updated on March 12, 2011

DEALING WITH PARAGRAPH

INFORMATION SHEET No. 9:

DEALING WITH PARAGRAPH

The Technical writer should be careful about the length of his sentences. The amont of difficulty a reader experiences in reading a given tex is positively correlated to sentence length and number of syllables per word. Since technical subject matter often requires the use of a complex technical vocabulary and the expression of complex ideas, the use of shorter words and sentences simple in structure will help a lot in the readability of difficult material.

A. Paragraph Structure and Length

Typically, a paragraph begins with the topic sentence which state the main idea to be developed. The other sentences of the paragraph develop, support, and clarify this central idea. But this topic sentence may appear in the middle, ir it may appear last as a summary or generalization based on material already presented. Sometime, it doesn’t appear at all, in so many words, but is implied.


In technical writing, the topic sentence comes first in the paragraph, or, at the very latest just after whatever transitional sentences appear. When the writer states his thesis or main idea at the start of the paragraph, he uses the rest of the paragraph for proof, discussion, or other kinds of amplification. Sometimes he does the opposite and give his details, facts and examples at the beginning and then concludes by stating the main idea.


Two things govern paragraph length: unit of thought and eye releif for the readers. The use of one or more very short paragraphs achieves an especially forceful effect. All sentences in a paragraph must be about the same topic, but paragraphs should not be too long. One or more breaks on every page of a report is ideal in technical writing.


Paragraph Writing for Functional Purposes


Your proficiency in English is shown by the ability to use functional English. Functional English is the English that people use in order to communicate with a purpose. The functional purposes that language service in connection with rhetorical modes are generally the following:

  1. Narrative

a. to tell what happened or how an incident occurred

b. to show steps in a process or sequence in procedure

c. to give direction on how to reach a place or achieve an objective


In this type of functional English use the parts of speech that abound are verbs and adverbs.


  1. Descriptive

a. to describe a person or persons

b. to describe an event or idea

c. to describe a place

In this type of function the part of speech abounds is the adjective.


Narration in Description of Process


One of the most common function of narration (not in the sense of story telling but of relating sequence) is in description of process, considering that process is a series of actions done in sequence.


The careful step-by-step exposition of a process necessitates the use of narration in the sense of observing sequence of action or order of occurrence. In this sense the development techniques used is chronological.


Note the following illustration and be able to answer the questions that follow:



Salt-Making in the Ilocos

Ilocano salt takes time and effort to produce. For the saltmaker it means leaving home and building a make-shift dwelling near the seashore. It entails days of hard work under the heat oif the sun and nights of tending the fire.

A least two persons must work together in producing salt.

First they stake out a portion of the sandy shore for their use. This is usually twenty to thirty square meter in size. The sand is then sprinkled with sea water and allowed to dry. This process is done three times

When the sand is caked it is scraped off and deposited into an unglazed earthen jar called burnay which has a spout at the bottom. Additional sea water is sprayed into the jar.

The resulting saline fluid is straineed and collected. This fluid is then brought to the hurno, a large oven-like cooking place made of clay. It is cooked for hours, sometimes overnight, under very high temperature until salt crystals form.

The crystals are then cooled off and allowed to dry in a large bamboo basket.

Salt made this way is very fine and almoist sugar like. It is not course nor bitter in taste which may be the result is made simply from sea water allowed to dry until the salt crystals remain.

Producing good fine salt than means sacrifice and hard work, but is well worth the effort.

ACTIVITY SHEET No. 9:

PRACTICUM: ANALYSIS OF TOPIC SENTENCES

The topic sentence which is the controlling idea in the paragraph consists of the broad topic or subject, the specific topic and the limiting terms.

Example: The coconut palm is one of the most important trees in mIcronesia because it provides many of the necessities of life for the people of the Western Pacific.

Broad topic or subject: trees of Micronesia.

Specific Topic : the coconut palm

Limiting topic : 1. it provides many necessities of life

2. it is important to the people of the

Western Pacific.


English ______ Under _____Student ________________________________

Date ___________________Score________________Grade_____________

Scale: 24 = 100% 21-23 = 95% 18-20 = 90% 15-17 = 85% 12-14 =80%

9-11 = 75% Below 5 = 65% No Test = 60%

Analyze the following topic sentences and give for each: a the broad topic or subject b. the specific topic c. the limiting terms.


1. Training a fighting cock requires skill, patience and a deep knowledge of chicken pshchology.

a.

b.

c.

2. Shakespeare’s Romeo and Juliet is a tragic drama about a young Italian couple who died for love.

a.

b.

c.

3. My eighteenth birthday was a day of both happiness and sadness.

a.

b.

c.

4. Among Batangas’ most interesting tourist attractions is Taal Volcano.

a.

b.

c.

5. Furniture making requires careful planning, well selected materials and fine craftsmanship.

a.

b.

c.

6. Lord Jim is one of the most exciting novels that Joseph Conrad ever wrote.

a.

b.

c.

7. The student of karate should have strength, agility, patience and a good supplu of bandages.

a.

b.

c.

SELF- CHECK No. 9:

A. In three or five sentences develop at least two of the following topics into a single paragraph.

NOTE: Topic sentence should be at the beginning.

  1. What I Hope to be in the Future……
  2. How to do…..
  1. Ladder Diagram d. Repairing
  2. Trouble shooting e. Operating a machine
  3. Installing

B. Written Notices in the Workplace

In a workplace, written notices refer to short notes, memorandum, written announcement in the Bulletin Board and letters are the most commonly used methods of communication.

Read the three samples of written notices below:

Sample Memorandum:

TO : Ms Sanchez

Ms Ramirez

Ms Malabanan

Ms. Valdez

Messr: Anderson

Perez

Cortes

Aguirre

FROM : Emily Rodriguez, Secretary

DATE : June 16, 2006

SUBJECT : EXECUTIVES’ ROUNDTABLE MEETING

NOTICE

There will be a meeting of all members of the Executive Roundtable on Thursday, June 29, 2006, at 11:00 am, in the Beacon Room of the TowerBuilding in Makati, City

Luncheon will be served at 12:15p.m. If you cannot be with us, please call 713-9731 no later than June 5, 2006

An agenda is enclosed. Also, you will find a map with complete travel directions and a description of the parking facilities at the TowerBuilding.

It will be a pleasure to welcome all members to this important planning session of our organization.

Emily Rodriguez

RF: cea

Enclosures: Agenda

Map

Answer the Questions:


  1. Give the important message of the memorandum?
  2. List down the related details included in the memorandum?


C.

Sample Letters:

A. Inquiry



ACLEM EQUIPMENT COMPANY

436 Amorsolo Street

Makati City, 1600



July 16, 2006




Mr. Rico Almendras

Sales Manager

Ayala Industries

1231 Condo Street

Makati City, 1600


Dear Mr. Almendras:


Presently we are planning to add yard and garden tractors to our line of leased equipment. It is my pleasure to announce that we shall feature Kamagong Tractors.

Would you please send us a complete list of model and specifications for Kamagong Tractors. It would be helpful to have the following data as soon as possible:


1. Horsepower/range of job function

2. Commercial/homeowner equipment

3. Contract samples/sales terms.


Since the publication date for our catalog is slated for November, your early reply will be appreciated.


Sincerely yours,



Christopher Fabregas

Marketing Manager

CF: cea

  1. What is the purpose of writing this letter?
  2. Why is there a need to get the data immediately?


D. Sample of Marketing Material:

(Poster) JZGMSAT Brochure


  1. What is the main idea presented by the poster?
  2. Why is the poster necessary for meeting?


E. Sample of Briefing Notes:


In the absences of the officer-in-charge, briefing notes may be written: Below is a sample of a note written by an Administrator who will be on leave.


In two month leave of the JZGMSAT Administrator Mrs. Yolanda S. Naval, the Vocational Instruction Supervisor will be in-charge of the following;


  1. Management of tools and materials;
  2. Attendance of workers;
  3. Supervision of workers to their assigned tasks;
  4. Submission of monthly report


Please be guided accordingly.



ROBERTO O. NIEZ

Vocational School Administrator II




Questions:


  1. What is the content of briefing note and when does a person write a briefing note?


F. You have read and understood the above written notices, what would you do if you are:

  1. Messenger of Mr. Sanchez
  2. Mr. Rico Amendras
  3. A worker/student/parent

RECORD OF COMPETENCE

ASSESSMENT /PERFORMANCE CRITERIA

YES NO

1. Identified and understood the forms of communication

2. Illustrated the flow of communication.

3. Followed the organizational procedures.

4. Gathered and recorded information read and listened to.

5. Grasped the ideas heard.

6. Followed routine spoken messages.

7. Comprehended and identified the ideas in reading materials/ written notices.


8. Gave feedback based on the instructions information received.


9. Interpreted the written notices






working

This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://corp.maven.io/privacy-policy

Show Details
Necessary
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
Features
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Marketing
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Statistics
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
ClickscoThis is a data management platform studying reader behavior (Privacy Policy)