ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel
  • »
  • Business and Employment»
  • Character & Professionalism

When Should You Send a Job Interview Thank-You Note?

Updated on August 13, 2013

When to Send a Thank You Note after a Job Interview

If you are looking for a job in this tight economy, it goes without saying that you will have to do everything possible to impress. No, I don't mean that you need to be insincere or otherwise "suck up" to future employers. However, now, more than anything, business etiquette is key.

This is particularly so with respect to career-level positions. Follow the advice of the famous quote, "Dress for the job you want, not the job you have." Fuel your future aspirations by looking like and acting as if you have already climbed a few rungs on the career ladder.

If people think you're important, they will treat you like you are. If people think you're successful, they will help you get where you want to go.

Gone are the days of a casual approach to work and job interviews. While you may not need to wear a suit and tie (depending on the position for which you are interviewing), it is important you show proper respect with attire, manners and promptly sending a thank you note following an interview for any position other than an entry level job for minimum wage.

For personal, professional services such as a nanny, housekeeper, handyman, etc., always send a thank you note after an interview. This is because you will have a closer professional relationship with your employer with these professional positions.

If you are in doubt as to whether or when to send a thank you note, do so! Professional courtesy suggests that the note be sent within 2-3 days, so that it arrives within 5 working days of the interview. For highly competitive positions, you may wish to send a thank you note within 24 hours!

After a job interview, send a thank you note
After a job interview, send a thank you note | Source

Write an Effective Job Interview Thank you Note

(Almost) Always Send a Job Interview Thank You Note

The answer to the question of "when you should send a job interview thank you note," is nearly a universal always.

A thank you letter demonstrates job etiquette, appreciation for the time the company and individual employees took to talk with you, as well as for a coffee or meal, if provided. It can also give you an opportunity for a long-lasting final impression. If sincere and polished, a job interview thank you note can potentially elevate you above other candidates.

For each person that spent at least 15-20 minutes with you during the interview process, consider sending a thank you note to them. Check the tips below for effective thank you notes.

The only exceptions when you would not be expected to send a thank you note following an interview are: (1) when you have been specifically instructed not to send one; (2) if you took part in a larger, "cat-call" type screening with at least 10 other candidates, and (3) for an entry-level, minimum wage job other than one involving personal professional services (i.e. nanny).

If another professional helped connect you to the company or business for the position, be sure to send a note of your gratitude to them, as well.

Preparing for a job interview
Preparing for a job interview | Source

Tips for an Effective Job Interview Thank You Note

Having written and received numerous interview thank you notes over the year, you should consider the following tips for best results:

  1. Double-check spelling and grammar. This is your final impression before a decision as to whether to hire you or at least call you back for additional interviews is made.
  2. Ensure you have spelled names correctly and attributed proper titles. If you spoke with a Sandy, be sure you remember whether that person is a male or female in addressing the letter. When you interview with the Human Resources Chairperson, address them with the proper title.
  3. Keep the thank you letter to a single page. A job interview thank you note should not be longer than one page. It should be concise and direct, limited to the purpose of thanking the interviewer for his or her time.
  4. Edit form letters before using. If you have a good "sample" job interview thank you note, use it, but be sure to personalize it with a sentence or two before sending.
  5. You may transmit the thank you note via email, but do not send an email message. These days you may attach a professional letter to an email, but do not merely send an email message. In the same vein, do not use emoticons, exclamation points or all caps.
  6. Stay away from personal topics. Keep the thank you note focused on your skills and what you may bring to the company. Reference professional topics covered in the interview.

Tips for a Job Interview Thank you Note

Do you Write Job Interview Thank You Notes?

See results

Comments

    0 of 8192 characters used
    Post Comment

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Thanks Teaches - I just noticed a featured hub on your page regarding professionalism! Off to go read it. All the best, Steph

    • teaches12345 profile image

      Dianna Mendez 5 years ago

      Writing a thank you note is one way of putting the spotlight on your credentials. Great advice on how to make them meaningful.

    • Trish_M profile image

      Tricia Mason 5 years ago from The English Midlands

      Hi Steph :)

      Ok. My husband is a senior director, so high level career interviews and appointments are part of his work.

      I asked him about this and he said that he does, occasionally, receive e-mails, thanking him for an interview, but that it is not usual practice.

      He said that, though this might indicate a certain level of politeness, which might have an effect, a 'thank you' would be unlikely to sway his decision, when deciding upon whom to employ, and lack of a 'thank you' would not go against a candidate.

      Of course, different countries have different traditions. We are in England.

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Hi Trish,

      I would love to hear what your husband has to say on the subject of job interview thank-you notes. Best, Steph

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Thanks Robie - I have always been astounded by poor spelling and grammar in professional thank you notes! Appreciate the read and thumbs up! :) Steph

    • Trish_M profile image

      Tricia Mason 5 years ago from The English Midlands

      Hi, :)

      How interesting. I say 'thank you' on a regular basis, but have never heard of the practice of sending interview 'thank you' notes.

      My husband does a fair amount of interviewing. I'll ask him how often he receives 'thank you' messages.

    • robie2 profile image

      Roberta Kyle 5 years ago from Central New Jersey

      Excellent advice, as always, Steph-- especially the part about grammar and spelling LOL nothing worse than a thank you note with glaring spelling errors-- especially if you are applying for a writing job. You really covered the waterfront on this one. I would say that thank you in any form never goes out style:-) thumbs up up up

    • Ingenira profile image

      Ingenira 5 years ago

      I have never done this in my life. Something new and unusual for me. However, I totally agree with you, if I decided to send a card, I should make sure that there is no spelling mistakes and ensure that the names are correctly spelled.

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Thanks Susan! We learned similar skills in law school, but that was almost 20 years ago. These days, I think interviewees tend to be more casual and less formal. Not the best traits when trying to secure a job in this tough market.

      Best, Steph

    • Just Ask Susan profile image

      Susan Zutautas 5 years ago from Ontario, Canada

      I took a class in high school that prepared you for entering the job force, and one of the things covered in the class was writing thank you notes after an interview. I've always remembered this and followed up with a thank you note.

      Great hub! Reading this on my phone right now but I'll be back in the morning to share your hub.

    • bdegiulio profile image

      Bill De Giulio 5 years ago from Massachusetts

      Great advice Steph. Especially in today's job market! If you're looking for a job you need every advantage you can get.

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Thanks much! I agree. Job etiquette is an art that is rarely taught, nor followed. Thank you notes are a very important aspects of job interviews. Best, Steph

    • sholland10 profile image

      Susan Holland 5 years ago from Southwest Missouri

      Stephanie, this is great advice. So many young people are not being taught how to dress for an interview, how to get an interview, or how to say, "Thank you" for an interview.

      Great hub! Votes and shared!

    • stephhicks68 profile image
      Author

      Stephanie Hicks 5 years ago from Bend, Oregon

      Thanks Bill - I have been on the receiving end of some very poorly written thank you notes! I always think to myself.... this person is a law school graduate?

      Nonetheless, I think professional courtesy is more important now than ever. This means taking time to thank those who have taken time away from their day to determine whether you are a good candidate for the position. Cheers, Steph

    • billybuc profile image

      Bill Holland 5 years ago from Olympia, WA

      Great suggestions Steph! I am amazed by the number of young people who do not understand what it takes to get a job nowadays. Your advice of looking important and presenting the right image is right on!

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: "https://hubpages.com/privacy-policy#gdpr"

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)