ArtsAutosBooksBusinessEducationEntertainmentFamilyFashionFoodGamesGenderHealthHolidaysHomeHubPagesPersonal FinancePetsPoliticsReligionSportsTechnologyTravel

How to use MS Word to Check Grammar and Spelling BEFORE you Publish a Hub.

Updated on November 2, 2012

Spelling and grammar, the first step to looking like a professional.

Call it a pet peeve, being anal or OCD (Obsessive Compulsive Disorder) but the number of hubs with spelling and/or grammar issues is downright embarrassing.

I try to hop and comment on at least 10 hubs a day. Just my personal goal. I am amazed at the number of hubs with simple spelling and grammar errors. Once I hit the second mistake in a hub I skip it and don't even finish reading it. It annoys me THAT much.

I am not immune to the occasional typo but I NEVER publish a hub without using MS Word's Spell Checker with Grammar Checker. That is how I know I am not immune because I catch them BEFORE I publish a hub.

If you are not a native English speaker and writer, please don't take this as an attack, but as a suggestion to help improve your English writing skills. My husband was born in Portugal. He lived there until he was ten. He came to the United States forty-two years ago, learned English and has been speaking it ever since. He still uses odd word phrasing causing me to pause and try to figure out what he is saying. Often it is a small word added or left out but it totally changes the meaning of the sentence.

This hub is going to show you step by step how to check spelling AND grammar BEFORE you publish a hub.

IMPORTANT: If you type your hub directly into HubPages start with Step #1

If you type your Hub in MS Word and then add it to HubPages skip to Step #4.

Source

Step 1: Use Hub Pages Spell Checker

HubPages spell checker.
HubPages spell checker. | Source

After typing your content in the text box click on the button with the check mark and ABC written above it. It's the Spell Check feature included in the Hub Pages text editing menu.

Notice that the HubPages' spell checker states "No misspellings found."

Now look at the words circled in red. They aren't spelled wrong but they are not grammatically correct either. They were mistyped on purpose to show you that just using the HubPages' spell check button is not good enough. If you want to look professional you need to take it one step further and run your hub through MS Word or other spell checking software.

Source

Step 2: Preview your hub.

Preview your hub.
Preview your hub.

Previewing your hub will make it easier to copy and paste it into an MS Word document.

Source

Step 3: Copying your hub

Highlight your entire hub.
Highlight your entire hub.
  • In preview mode highlight the text in the entire hub.
  • Right click on your mouse
  • Click copy
  • Go to a blank MS Word document
  • Right click on your mouse
  • Click paste

Your text is now in a Word document. This will make it easier to check your spelling and grammar.

Source

Step 4: Checking your Hub for grammar & spelling.

Check your Hub for grammar & spelling.
Check your Hub for grammar & spelling.

If you are using Word 2003, click on the Tools Menu then on the "Check Spelling & Grammar" button.

If you are using Word 2007, click on the review tab as shown and then on the "Check Spelling & Grammar" button. The example above is Word 2007.

Once you click the "Check Spelling & Grammar" button the Spelling & Grammar box opens. It should say English (United States). You should also make sure the "Check Grammar" box is checked.

Notice the top box that says "Possible Word Choice Error" is showing you a sentence and highlighting the word "NO", "NO" is spelled right so it wasn't shown as an error in the HubPages' editor but MS Word is telling you it doesn't think you've used the right word.

The second box is called "Suggestions", Word is telling you what word it thinks you should be using. If you are still not sure if you should use "NO" or "KNOW" then check a free on-line dictionary for the meaning of each.

Once you confirm that you should be using "KNOW" click on the "Change" button and the word "NO" will be replaced with "KNOW."

Source

Step 5: Checking your Hub for grammar & spelling.

MS Word finds more mistakes in grammar.
MS Word finds more mistakes in grammar.

This time MS Word is highlighting the word "THEIR" and suggesting that you replace it with the word "THERE"

If you are still not sure if you should use "THEIR" or "THERE" then check a free on-line dictionary for the meaning of each.

Once you confirm that you should be using "THERE" click on the "Change" button and the word "THEIR" will be replaced with "THERE."

Source

Step 6: Checking your Hub for grammar & spelling.

Subject-Verb Agreement error.
Subject-Verb Agreement error.

This time Word detects an error in "Subject-Verb Agreement." It is suggesting that you change "USE" to "USES".

Note the "Explain" button. When you click it a Word Help box will open, explain the rule to you and give examples of a sentence with Subject-Verb issues and how it should be fixed.

In addition to correcting your grammatical error it is also teaching you the reasons which will improve your writing.

Close the "Word Help" box by clicking the red box with the X.

Source

Step 7: Checking your Hub for grammar & spelling.

After you close the "Word Help" box you can choose to "Change" the word "USE" to "USES."

Source

Step 8: Checking your Hub for grammar & spelling.

Another 'Possible Word Choice' error.
Another 'Possible Word Choice' error.

This time MS Word is highlighting the word "TOO" and suggesting that you replace it with the word "TO"

If you are still not sure if you should use "TOO" or "TO" then check a free on-line dictionary for the meaning of each.

Once you confirm that you should be using "TO" click on the "Change" button and the word "TOO" will be replaced with "TO."

Source

Step 9: Beware! Spell Checkers can't catch everything.

Even "Spell Check" isn't fool proof.
Even "Spell Check" isn't fool proof.

After making the corrections suggested by MS Word I used the HubPages' Spell Checker to check the spelling again. Again it said 'No misspellings found.'

However, if you notice the words circled in red you will see they are the words we changed per MS Word suggestions.

While spell check is a great tool and should be used before publishing EVERY hub it isn't perfect. Notice the word circled in yellow. This sentence should read "This hub is going to show you step by step how to check spelling AND grammar before you publish a hub." It wasn't caught by HubPages' Spell Checker or the MS Word Spell Checker.


Source

Other suggestions for proofing your Hubs.

Use a FREE on-line Spell Checker or Grammar Checker.

  • FreeSpellCheckers.com allows you to copy and paste your work in their Spell Checker.
  • SpellChecker.net has a Spell Checker, Grammar Checker and Thesaurus Checker.
  • GingerSoftware.com has a Spelling & Grammar Checker that you can download to use with Word, Outlook, Internet Explorer, Mozilla Firefox (even HubPages).

Take a break. Just taking a short break to work on something else can clear your mind and allow you to reread your work with a 'fresh' set of eyes.

Start from the end. Read the last sentence first, then the one before it, then the one before that until you reach the first sentence. This forces your brain to read the sentence out of context and enables you to find errors easier.

Professional Software. If English is not your first language it may be worth it for you to invest in a quality Spelling and Grammar checker that is marketed toward improving your English. One that I have found extremely useful is Ginger Software's Spelling & Grammar Checker. They have a free version that you can download or a premium version that tracks your errors and creates quizzes to help you master your mistakes. It also includes "Text to Speech" which allows you to have emails, website and other documents 'read' to you.

Source

What do you use to check your spelling and grammar?

See results
Source
Source
working

This website uses cookies

As a user in the EEA, your approval is needed on a few things. To provide a better website experience, hubpages.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://corp.maven.io/privacy-policy

Show Details
Necessary
HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
LoginThis is necessary to sign in to the HubPages Service.
Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
AkismetThis is used to detect comment spam. (Privacy Policy)
HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
Features
Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
MavenThis supports the Maven widget and search functionality. (Privacy Policy)
Marketing
Google AdSenseThis is an ad network. (Privacy Policy)
Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
Index ExchangeThis is an ad network. (Privacy Policy)
SovrnThis is an ad network. (Privacy Policy)
Facebook AdsThis is an ad network. (Privacy Policy)
Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
AppNexusThis is an ad network. (Privacy Policy)
OpenxThis is an ad network. (Privacy Policy)
Rubicon ProjectThis is an ad network. (Privacy Policy)
TripleLiftThis is an ad network. (Privacy Policy)
Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
Statistics
Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
ClickscoThis is a data management platform studying reader behavior (Privacy Policy)