A Guide to Human Resources for Executive Assistants
HR Functions
They will actually often have Human Resource activities included into the job role’s tasks. As an Executive Assistant, your boss will form part of senior management, which will mean that his managerial responsibilities will bring about countless interactions with Human Resources. Here are some examples of how you will often have to deal with HR. There is a lot of chances to develop your profile in HR.
Recruitment
Given that you are an Executive Assistant, you may encounter direct recruitment by your boss and many cases for less senior managers, who report to your boss. There are many HR functions that an Executive Assistant may have to carry out.
What does this include?
- In the case of direct hires, you may need to design a Job Role on discussion with your boss.
- For middle and junior manager’s request, you may need to vet the job role before sending to HR.
- Chase up HR approvals to hire.
- Chase up your manager’s approval for more junior managers.
- Ensure that HR protocol is followed (I.e. You may have to advertise role internally first).
- Handle adhoc communication with Human Resources.
You HR tasks and communication may even increase once a job offer is being made:
- You may need to work to tight deadlines to ensure that job offer and contract details are agreed and sent out to the appropriate candidate.
- You may need to chase up HR and manage the relationship with HR, when checks and other formalities are being done. Often HR can delay the process and your managers may lose patience.
- Coordinate start dates to suit all involved.
- You may need to coordinate or arrange the induction process from an HR perspective. Therefore, you may need to brief the new starter with HR information and get them to sign any mandatory agreements. This could include signing pension agreements, confidentiality agreements or simply applying for work ID passes.
Holiday, Leave or Sickness
One key aspect of administration could be the holiday, leave or the sickness calendars. This will require keeping accurate records, communication and enforcing of any policies. (You may have to report 7 days off or more and chase for a doctor’s note or ensure that staff takes the HR policy amount of leave annually).
- The Use of Creative Accounting Methods
It is possible for companies to legally impact their financial accounts through the use of accounting policies. Balance Sheet values and Profit and Loss can be affected by a wide range of accounting practices. - Dos and Donts For Business Writing
PA guide to business writing, to help further your career - An Outline of How to Write High Quality Minutes For ...
Minute Taking is a useful business skill in any company. Any EA, PA, Administrator, Office Clerk or Secretary will need to take minutes at some pointr in their career. - Working Mums Find A New Career
The hub focuses on the need to find a new career after having children, which has a more flexible working schedule. By using transferrable skills, you can find a good career change. Its never too late - Touch Typing Skills: Expert PA explains how to impro...
An experienced PA explains how to improve touch typing skills. This is a fundamental skill in the workplace. - Project Management tools for an Office Manager
This is the most famous model for Project Management and you will find that many courses and job roles will require knowledge of PRINCE 2. - What does the role of a Medical Secretary entail?
There are many jobs for Medical secretaries. They can work in Doctor’s office, NHS Health or Drop In centres, hospitals and medical research or academic organisations. - An Introduction to Financial Analysis
Ratios enable us to compare one figure in the financial accounts to another in order to gain a financial indicator. - Project Management for an Office Manager or Executiv...
Project Management is now encountered by many Executive Assistant jobs. It is important to research some methods for handling Project Management. - Secretary Training Interview Tips
This is relevant for those facing upcoming interviews. Some tips to help candidates with some generic interview tips. - An Outline of How to Write High Quality Minutes For ...
Minute Taking is a useful business skill in any company. Any EA, PA, Administrator, Office Clerk or Secretary will need to take minutes at some pointr in their career. - Training to become an EA after divorce
After a good marriage which unfortunately came to an end, I have to start again. Here is how I started again and found myself in a successful career. - An Explanation of the role of the minute taker for a...
Covering the vital role of the minute taker in a meeting, delivering a clear explanation of this function. A good basic undertsanding of minute taking for someone new to the role. - The Working Day of a PA
A Day in the life of a PA. This shows the demanding nature of the job of PA. - Dos and Donts For Business Writing
PA guide to business writing, to help further your career - Personal Assistant Training can be a solution for gr...
A story to help graduates who are struggling to get into the job market. It shows how training in work related tasks can help them overcome any barriers of entry to getting their first job.