An Explanation of the role of the minute taker for a PA Course
In preparation for a meeting, there are many things for a Personal Assistant to complete. Firstly, the Personal Assistant will need to discuss what is needed in the meeting with the Chair. This will mean that the Personal Assistant will need to know what the meeting's focus is and agree an agenda to circulate.
Before circulating the invitations, the PA must agree with the Chair (usually the Boss) who are the invitees and what is the time and the venue of the meeting. At this point, the PA should book a room and any necessary refreshments.
Now that you know it is possible to run the meeting at this time, the PA should invite all invitees.
The preferred medium to invite is email. Also, pay attention to the location of your invitees, if a telephone line is needed for some to call in, be aware of this and circulate the number.
A PA should then prepare by reading the previous minutes and speaking to the Chair. It is essential that you understand all subject matter. Often where there is a technical subject, it may be good to do research. You may have written material in your company or seek an explanation from a colleague. This will aid understanding and confidence prior to the meeting.
There are some other continuous responsibilities that you should take care of; this includes monitoring acceptance and rejections. You need to know who are attending and not attending on the day. These actions for preparation should ensure that you are fully prepared by the time the meeting is ready. This is a lot of work to carry out before you have even started taking the minutes or even set foot in the meeting room. However, the most important part of the meeting is preparation because you can take your time with this part and ensure that it is done correctly.
- PA Training
PA Training in London at an accredited training centre. Minute taking courses are also available
- A Guide to Human Resources for Executive Assistants
Executive Assistants are responsible for the administrative parts of their boss’ role, so this will mean that they have a significant amount of dealings with Human Resources.
- An Outline of How to Write High Quality Minutes For ...
Minute Taking is a useful business skill in any company. Any EA, PA, Administrator, Office Clerk or Secretary will need to take minutes at some pointr in their career.
- What entails Bookkeeping
Bookkeepers maintain the data in financial systems and they help to deliver financial reports. Here is an overview of this career.
- The Working Day of a PA
A Day in the life of a PA. This shows the demanding nature of the job of PA.
- Training to become an EA after divorce
After a good marriage which unfortunately came to an end, I have to start again. Here is how I started again and found myself in a successful career.
- Touch Typing Skills: Expert PA explains how to impro...
An experienced PA explains how to improve touch typing skills. This is a fundamental skill in the workplace.
- PA Training: Business Emails
A PA must send out professional emails frequently. This will help by giving guidelines to all Secretaries and PAs.
- Personal Assistant Training can be a solution for gr...
A story to help graduates who are struggling to get into the job market. It shows how training in work related tasks can help them overcome any barriers of entry to getting their first job.
- How to move sideways and broaden your skills for a P...
How a Secretary or a PA can broaden their skills by moving sideways into other areas. This will give them the opportunity to gain more interesting roles or advance their careers later.
- I want to train to become a Legal Secretary
An overlook at the Legal Secretarial job market and how to get your first job. We also explain the type of role you may carry out on a daily basis.
- New Year = New Job or Training for a PA, Secretary a...
The economy is bad at the moment but that does not mean that you necessarily have to sit out the bad times in a bad job. There are options that are being explained here.
- Secretary Training Interview Tips
This is relevant for those facing upcoming interviews. Some tips to help candidates with some generic interview tips.